Office Manager (PartTime)

Position Overview:

Diligentscontinued success and growth depends on not just setting a high bar of client satisfaction but also of employee areseekinga proactive and vibrant Office Manager to office manager worksclosely withtheemployees and the localleadershipteamsto ensure a smooth operation ofday-to-daytasks provide employee support and manage administrative duties. This is the perfect opportunity for an individual who loves to roll their sleeves up and support various initiatives and projects is meticulously organized analytical and is passionate about being part of the growth of our organization with a focus on their office site. The Office Manager will oversee daily operations of the Sydney office and provide remote operational support and management for our Singapore office to ensure consistent standards across both locations.
This position operates on a fourday working week Monday through Thursday requires attendance on site four days per week. Given the nature of the responsibilities the position is fully onsite.

Key Responsibilities

• Manage the entire office space including workspace allocation working closely with recruitment andITto align on new joiners.
• Supportoffice engagement initiatives working closely with the local culture club/Site Lead in building engagement programmes.
• Act as the people manager for reception staff providing day-to-day supervision and performance support.
• Manage security and access controlreviewing daily reportsandassistingwith special requests.
• General mail duties collectingtax noticesincoming bills memosAPand AR communications and distributing them appropriately.
• Order office supplies snacks and beverages on a weekly basis keeping track of spending and managing office expenses.
• Support the executive leadership whether it be catering diary managementtravelor general office support.
• Coordinate catering for departmental lunchesandnon-executive meetings.
• Coordinate eventsandschedule conference rooms.
• Be the point of contact for all building and property management communications.
• Regularly review and update building emergency preparedness and evacuation procedures.
• Be the point of contact for all vendorengagement;managing cleaning servicesfurniture repairs and other ad hoc servicesacross a wide range ofofficerequirements.
• Organize maintenance and repair contractors: electricity plumbing air conditioning dishwasher coffee machine.
• Oversee health safety and wellbeing initiatives ensuring compliance with local regulations and internal standards.
• Partner with the Singapore office to oversee remote office management including coordination of administrative tasks vendor communication and operational support.
  

Required Experience/Skills:

• Proficiencyin Microsoft Office Suite.
• 2-4yearsof experience in a customer-facing or office management role.
• Experience managing an office andsupervising staff such as receptionist personnel preferred.
• Strong communicationand interpersonal skills.
• Strong problem-solving skills and the ability to multitask and prioritize effectively in a fast-paced environment.
• Work experience in hospitality and customer service highly preferred.
• Given the nature of the responsibilities the position is fully onsite. Candidates should be aware that this is a 100% onsite role with no remote or hybrid working options.

About Us

Diligent is the AI leader in governance risk and compliance (GRC) SaaS solutions helping more than 1 million users and 700000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk build greater resilience and make better decisions faster.

Learn more or follow us onLinkedInandFacebook

What Diligent Offers You

• Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients
• We care about our people.Diligent offers a flexible work environment global days of service comprehensive health benefits meeting free days generous time off policy and wellness programsto name a few
• We have teams all over the world. We may be headquartered in New York City but we have office hubs in Washington D.C. Vancouver London Galway Budapest Munich Bengaluru Singapore and Sydney.
• Diversity is important to us. Growing maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team facilitate dialogue and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology insights and connections they need to drive greater impact and accountability to lead with purpose. Our employees are passionate smart and creative people who not only want to help build the software company of the future but who want to make the world a more sustainable equitable and better place.

Headquartered in New York Diligent has offices in Washington D.C. London Galway Budapest Vancouver Bengaluru Munich Singapore and Sydney. To foster strong collaboration and connection this role will follow a hybrid work model. If you are within a commuting distance to one of our Diligent office locations you will be expected towork onsite at least 50% of the time.We believe that in-person engagement helps drive innovation teamwork and a strong sense of community.

_{We are a drug free workplace. Diligent is proud to be an equal opportunity employer. We do not discriminate based on race color religious creed sex national origin ancestry citizenship status pregnancy childbirth physical disability mental disability age military status protected veteran status marital status registered domestic partner or civil union status gender (including sex stereotyping and gender identity or expression) medical condition (including but not limited to cancer related or HIV/AIDS related) genetic information or sexual orientation in accordance with applicable federal state and local also consider qualified applicants regardless of criminal histories consistent with legal requirements. See alsoDiligents EEO Policy and Know Your are committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability you may contact us at .}

_{To all recruitment agencies: Diligent does not accept unsolicited agency resumes. Please do not forward resumes to our jobs alias Diligent employees or any other organization location. Diligent is not responsible for any fees related to unsolicited resumes.}