Executive Assistant to the CEO

Position Type: Full-time
FLSA Status: Exempt (Salary)

Location: New York NY (Hybrid)

Work Model & Compensation Eligibility:

• This role is not eligible for fully remote work. It requires a hybrid on-site presence.
• This role is not eligible for incentive bonus or commission-based compensation.
• Relocation: This position is not eligible for relocation assistance.

About NYC Tourism Conventions

New York City Tourism Conventions is the official marketing tourism and partnership organization for the City of New York dedicated to maximizing travel and tourism opportunities throughout the five boroughs building economic prosperity and spreading the positive image of New York City worldwide. is the official website of New York City reaching visitors when in their trip-planning stages and making sure they experience all that the City should offer during their trips. is also the home of key marketing programs including NYC Restaurant Week Broadway Week and more.

Position Overview:

The Executive Assistant provides high-level administrative and operational support to the President & CEO. This role is focused on calendar management meeting coordination communication support Board relations and logistical execution. The Executive Assistant ensures the efficient day-to-day functioning of the CEOs office by managing schedules documentation correspondence and workflow in alignment with established priorities and direction.

This position operates within defined procedures and under close coordination with executive leadership. The role executes assigned tasks and supports leadership decisions rather than setting organizational strategy.

Key Responsibilities:

Executive Support & Administrative Management

• Manage complex calendars scheduling appointments meetings and travel while anticipating conflicts and prioritizing key engagements.
• Function as a primary point of contact for internal and external stakeholders ensuring streamlined communication.
• Prepare format and organize documents presentations and reports for executive meetings.
• Handle confidential information with discretion and professionalism.

Meeting Coordination & Follow-Up

• Plan schedule and facilitate executive meetings including agenda preparation talking points preparation material distribution and logistical support.
• Take detailed meeting notes track action items and follow up to ensure completion.
• Support Board and Executive Committee meetings through logistical and documentation support.
• Manage Board communication and relations in coordination with the CEO.
• Schedule and coordinate all Board-related meetings and activities.

Communication & Correspondence Management

• Screen and prioritize emails calls and requests ensuring timely responses.
• Draft and edit internal and external communications on behalf of the CEO and CMO.
• Coordinate cross-functional communication to align organizational priorities.
• Serve as a primary liaison for professional communication with Board members and external stakeholders.

Project & Event Support

• Assist with special projects research and initiatives that align with the organizations strategic goals.
• Support executive-led marketing and tourism initiatives ensuring smooth execution.
• Coordinate C-suite events in conjunction with the Events Team travel coordination and high-profile engagements as needed.

Operational Excellence

• Identify opportunities to improve workflows increasing efficiency across executive operations.
• Maintain accurate records databases and project tracking systems to support leadership decision-making.
• Provide general administrative support including the completion of expense reports and vendor or visitor coordination.

Qualifications & Requirements

• Associates degree or higher in Business Administration Communications or a related field (or equivalent experience).
• 7-10 years of experience supporting C-suite executives preferably in tourism hospitality destination marketing organizations (DMOs) or associations with greater than 150 employees.
• Experience working with Board members and high-level stakeholders is a plus.
• Experience with AI applications analytics platforms and data management systems is a plus.

Skills & Competencies

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities within defined guidelines.
• Superior internal and external verbal and written communication skills.
• Sound judgment in handling confidential information.
• Dependable responsive and service-oriented.
• Ability to follow established processes and escalate issues appropriately.
• Collaborative interpersonal style.
• Knowledge of New York Citys boroughs tourism industry and cultural landscape is a plus.

APPLY WITH:

• Resume
• Cover Letter (optional)
• Writing samples (memos and professional correspondence) will be requested as part of the application process.

Applicants must be authorized to work in the U.S. We do not provide visa sponsorship currently.

We offer a competitive benefits package including:

• Hybrid Schedule: 3 days in-office (Tues/Wed required 1 flex day); Fridays remote.
• Generous Time Off: PTO Bank (personal sick and vacation)
• Holidays: up to 12 paid company holidays plus extended Winter Break.
• Floating Holiday: 1 per year front-loaded.
• Healthcare: Premium medical dental and vision plans plus HRA.
• Retirement & Development: Retirement savings plan and professional development opportunities.
• Perks: Cell phone credit to subsidize your plan and a monthly commuter allowance.

Applicants for this position must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

NYC Tourism Conventions Commitment to Diversity Equity and Inclusion

NYC Tourism Conventions is an equal opportunity employer and is committed to fostering a diverse equitable and inclusive workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind.

All qualified applicants will be considered for employment without regard to race color creed religion national origin citizenship or immigration status age sex gender gender identity or expression sexual orientation marital or familial status pregnancy or related conditions disability genetic information military or veteran status arrest or conviction record caregiver status domestic violence victim status or any other characteristic protected by applicable federal New York State or New York City law.

We strongly encourage women people of color members of the LGBTQIA community people with disabilities veterans and individuals from historically underrepresented communities to apply.

If you need a reasonable accommodation for any part of the application or hiring process due to a disability medical condition or other legally protected reason please contact us at and let us know the nature of your request.

EOE

Required Experience:

IC