Secretary

Handles routine inquiries from both staff and inmates providing technical assistance and answering questions regarding the general nature of correctional programs.

Screens telephone calls or personal contact with staff/inmates utilizing own judgment in directing the caller to the most qualified staff member.

Maintains Bureau of Prisons Program Statements Operations Memoranda administrative and regulatory requirements correspondence files and records in the operation of the office.

Responsible for the preparation of draft and/or final form of material such as memoranda letters reports requests etc. as assigned.

Performs a variety of administrative support duties such as taking and transcribing meeting minutes copying and filing and appropriate disposal of sensitive documents.

Along with all other correctional institution employees incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Conditions of employment

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Career Transition Programs (CTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position you must:

• 1. Meet CTAP eligibility criteria;
• 2. Be rated well-qualified for the position with a score of 85 or above based on scoring at least half of the total possible points for the vacancy KSAs or competencies; and
• 3. Submit the appropriate documentation to support your CTAP eligibility.

NOTE: Applicants claiming CTAP eligibility must complete all assessment questions to be rated under the established ranking criteria.

Qualifications

To be considered for the position you must meet the following qualification requirements:

Education:

As a general rule education is not creditable above GL-05 for most positions covered by this standard; however graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

• Experience receiving telephone calls and visitors handling requests for information processing incoming and outgoing materials such as correspondence reports and memoranda.
• Experience editing and composing letters and reports transcribing notes and reviewing correspondence.
• Experience performing office automation duties using a personal computer preparing a calendar worksheets typing a variety of documents such as letters forms schedules meeting minutes and maintaining computer files.
• Experience scheduling and maintaining appointments coordinating meetings and conferences making travel arrangements and performing time and attendance functions.

If applicable credit will be given for paid and unpaid experience. To receive proper credit you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**