Data TechnicianPlant Maintenance Coordinator (Tech III) Empire

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

Do you want to make a difference in Coloradans lives Do you have a passion for helping people and keeping them safe At the Colorado Department of Transportation (CDOT) you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and providesfreedom connection and experience through travel. Please visit ourcareers pageto learn about CDOT and how we are making Colorado a great place to live work and play now and for the future! Also check out our excellentbenefitspackage!

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.

Some positions may qualify for thePublic Service Loan Forgiveness Program. For more information go to eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

About the Position

This position is part of CDOTs Region 1 Maintenance Section 9 which covers Golden up to the Eisenhower/Johnson Memorial Tunnels. This position is located in CDOTs Dillon office.

This position supports the Maintenance Section by diagnosing and resolving issues related to SAP/Work Manager work orders and timesheet population that occur in the Maintenance Levels of Service (MLOS) and Plant Maintenance (PM) programs. This position procures goods and services related to road and tunnel operations. This position must understand and utilize all CDOT outline agreements and State Awards. This position performs accounts payable job duties and assists the Maintenance Section with reporting data entry electronic filling tracking and verifying information.

Your duties and responsibilitieswill include but are not limited to the following:

• Assist in the management of the SAP Plant Maintenance module which includes material management SAP/Work Manager work orders Maintenance Levels of Service (MLOS) budget and Plant Maintenance Activities for Region 1 Section 9.
• Work with field maintenance personnel supervisors and MLOS Coordinator to ensure regionwide and statewide consistency of data collection methods analysis reporting and that proper operations are occurring within the system.
• Assist the MLOS Coordinator by reviewing and correcting data in SAP regarding work orders work manager and timesheet population; ensuring accuracy of data input for the PM program; and completing the work orders once they have been corrected and/or are accurate;
• Assist with the training of approximately 140 employees on SAP and Work Manager System process changes and new software program changes.
• Assist with training for supervisors on various SAP T-Codes related to work orders time review and approvals;
• Prepare requested reports for all maintenance activities (e.g. snow costs road resurfacing plans roadway surface accomplishments etc.).;
• Assist in the creation of formatted reports that adhere to CDOT design specification as outlined by senior management. Assist in the development of and queries information from SAP to provide information for statewide/section level ad hoc interim and annual reports used to retrieve historical and current data;
• Report information through SAP generated reports and perform data entry in SAP and required spreadsheets and databases;
• Review and verify that all vendors are invoicing correctly by cross referencing the quote Cooperative Agreement Contract or Task Order Contract. Verify that payment is made to the correct vendor remit number certify and complete (Buyer Level Review in OnBase) all net 30 and documents for payment.
• Add relevant invoice costs into work orders and upload the invoices and documentation.
• Create shopping carts as required and track and complete all paperwork required by Purchasing for PO creation following up to ensure proper coding.
• Manage the Section 9 hard copy and electronic paid files and follow retention schedules for Accounts Payable Reconciliation (Park P-Cards).
• Work with vendors on invoice discrepancies/reconciliations current W9 requests remit info and CDOT address changes and assist new vendors with set up in the SAP system.
• Work with Division of Accounting to resolve payment or vendor issues/requests (returned checks credits Electronic Funds Transfer (EFT) set up).
• Responsible for creating Velocity security badges and verifying that Velocity controllers for Section 9 are online. Notify the Regions Velocity Administrator of system issues to maintain a secure system.
• Other duties as assigned.

Work Environment:

• Your schedule will primarily be 8:00 am 5:00 pm work hours Monday-Friday with the opportunity for a flexible schedule.

• Required to operate CDOT vehicles.

• Travel required during work hours throughout Metro Denver and I-70 corridor.

Minimum Qualifications

Experience Only:

• At least three (3) years of full-time work experience where the primary job duties include allof the following:

  • Working with computer software and applications (e.g. MS Excel SAP Google Applications).
  • Using software to track a large volume of data such as documents equipment financial or other.
  • Applying rules and procedures for the entry quality assurance analysis resolution of issues and reporting and manipulating data.
  • Providing on-going customer service in person on the phone and/or via email to internal and external customers.

• A combination of related education and/or relevant experience equal to three (3) years.
  • Completed college coursework in business administration accounting finance public administration data management math or another field of study closely related to the duties of this position will be considered.
  • Work experience where the primary job duties included all of the following will be considered.
    • Working with computer software and applications (e.g. MS Excel SAP Google Applications).
    • Using software to track a large volume of data such as documents equipment financial or other.
    • Applying rules and procedures for the entry quality assurance analysis resolution of issues and reporting and manipulating data.
    • Providing on-going customer service in person on the phone and/or via email to internal and external customers.

Please Note: The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your addition part-time work will be prorated.

• Must pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.
• A current valid drivers license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications

Theexceptional applicantwillpossess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section.

• Years of State service experience related to the duties of this position.

• Highest work/personal ethics and integrity.

• Experience in reconciling data and ensuring data accuracy.

• Experience troubleshooting issues with data accuracy and finding resolution.

• Experience pulling reports from data sources.

• Experience purchasing goods and services and monitoring budgets.

• Ability to work under tight deadlines and be adaptable to changing assignments.

• Ability to take initiative to solve problems in an innovative manner.

• Ability to work with a variety of stakeholders with sensitivity to their needs priorities promises made and commitments.

• Effective interpersonal and relationship-building skills.

• Strong time and project management skills including prioritization and multi-tasking ability.

• Excellent reasoning investigative analytical and problem-solving ability.

• Excellent facilitation presentation and communication skills both written and oral.

• Strong attention to technical detail and accuracy.

• Passion for safety.

• Fluency in Microsoft Office Suite (Word Excel PowerPoint) Gmail and Google Applications SAP and the ability to quickly learn other software systems.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. If you are using education to qualify a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.

4. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Employment Screening

If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Accurate.

Accurate a consumer reporting agency will obtain the report for CDOT. Further information regarding Accurate including its privacy policy may be found online at. Accurate is located at 200 Spectrum Center Drive Suite 1100 Irvine CA 92618.

The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includessocial security number trace criminal records check public court records checks educational records and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.

ADAAAAccommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to .

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.

AZ (SAP #/ 64460)