26-13 Administrative Assistant-Financial Aid Claremore

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Northeast Technology Center

POSITION ANNOUNCEMENT

Position: Administrative Assistant Financial Aid

Non-Exempt Support Full-Time 12-month Staff

District Employee Assigned to Claremore Campus

Starting Date: May 1 2026

Reports to: Campus Director

Schedule: 7:30 a.m. to 4:00 p.m. / 8:00 a.m. to 4:30 p.m. with a 30-minute lunch each week Monday through Friday. The Supervisor retains the right to adjust the work schedule based on the districts needs.

Compensation

Package: $36020 annually minimum commensurate with experience. Health dental vision paid life insurance and teachers retirement paid; flexible benefits plan; sick leave vacation and paid holidays. Health insurance total minimum compensation package is approximately $56020 annually minimum.

Primary

Function: Answering the phone and responding to inquiries regarding training offered on the campus; Greeting campus visitors and directing them to the appropriate contact at the campus; Filing correspondence operation of business machines including entering information on a computer generating reports to board of education or accrediting institution/agency handling travel registrations and arrangements. Enroll students and maintain their records. Provide students with information on how to complete FAFSA. Share requirements with student of what is expected such as grades absences and when their financial aid check should arrive. Gather information for reports like Workforce OK. Help gather Satisfactory Academic Progress reports from instructors. Handle drop forms and OJT papers and be contact for VA information.

Education: High School Diploma or GED required

Experience: Three years clerical/business office experience and competency in the following areas needed: Friendly and outgoing personality proficient in Microsoft Word Excel and Google Suites. Basic Financial Aid knowledge a plus. Excellent human relations skills proficiency in record keeping typing filing faxing phone usage prioritizing and scheduling; ability to exercise initiative independent judgment and discretion in performance of duties; must demonstrate excellent attendance and punctuality; must know the importance of confidentiality.

See Job Description for a more complete understanding of expectations

Application Deadline: Tentative closing date of February:00 PM or when a suitable candidate is identified.

Application may be found at the Northeast Tech website: or by calling .

The application packet must have a completed application and resume to be considered.

Northeast Technology Center is an equal opportunity employer.

There will be no discrimination in any Northeast Tech campus facilities because of race color sex pregnancy gender gender expression or identity national origin religion disability veteran status sexual orientation age or genetic information in its programs services activities and employment. Inquiries concerning application of this policy Title IX or 504 plans should be directed to Dr. Ravonda Higgins Deputy Superintendent at 511 S. Elliott Pryor OK 74361 or . All Title IX information is available upon request.

NORTHEAST TECHNOLOGY CENTER

JOB DESCRIPTION

Non-Exempt Support Full-time 12-month Staff

TITLE: ADMINISTRATIVE ASSISTANT

Hours:

As determined by the Supervisor with a 30-minute lunch. The Supervisor retains the right to adjust the work schedule and job description/duties based on the needs of the district.

Essential Duties and Responsibilities:

1. Comply with all state and federal laws policies and procedures of the school district.
2. Answer phone and provide information or refer callers to appropriate staff members; answer inquiries in a courteous professional manner.
3. Receive visitors; answer inquiries personally or refer to appropriate staff members and coordinate activities with internal and external customers.
4. Prepare correspondence notices and district and state reports and verify the accuracy of the work done.
5. Maintain a well-organized and up-to-date filing system and/or data system and retrieve information from files when necessary.
6. Operate all business machines necessary to complete reports and clerical work required in the operation of the office.
7. Maintain confidentiality as required and appropriate. Maintain highly confidential records and files ensuring that the material is properly marked and secured.
8. Provide clerical support to campus personnel accurately and efficiently including managing records preparing reports correspondence tests and class materials updating and maintaining course syllabi and assisting with conference and meeting arrangements travel arrangements registrations and reservations.
9. Open scan read and distribute mail; compose official correspondence for Supervisors signature properly dispose of routine correspondence. Maintain confidentiality of sensitive correspondence.
10. Enter and retrieve information using a computer or other data processing equipment receive and review documents and make routine corrections.
11. Maintain proper accountability of all money collected for tuition and supplies using appropriate accounting software and district procedure for reporting securing and depositing collected monies and processing refunds by district policy when requested.
12. Regular attendance following a designated work schedule. Must be able to work scheduled and extended hours and additional days/evenings as required by position responsibilities.
13. Any other responsibilities or duties assigned by the Supervisor or Superintendent.

Education Experience and Qualifications:

1. High school diploma/GED required business school or some college preferred.
2. A minimum of three years of clerical/business office experience with proficiency in Microsoft Word Excel and Outlook is required.
3. Friendly and outgoing personality with excellent communication and human relations skills.
4. Ability to exercise initiative in the performance of duties and must understand discretion and know the importance of confidentiality.
5. Must have a demonstration of excellent attendance and punctuality and be able to work scheduled hours as required by position responsibilities.
6. Required criminal history check and proof of U.S. citizenship or resident alien status.
7. Cannot be related to currently seated district school board members within the second degree of affinity or consanguinity.

Job Knowledge Skills and Abilities Requirements:

1. Ability to handle multiple assignments simultaneously with associated deadlines.
2. Excellent written and verbal communication skills.
3. Knowledge of the structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
4. Must be able to effectively handle multiple simultaneous and changing priorities.
5. Proficient in record keeping typing filing faxing and other office equipment usage phone etiquette and switchboard use prioritizing and scheduling using efficient office procedures.
6. Ability to exercise initiative in the performance of duties and must understand discretion and know the importance of confidentiality.

Training and Meeting Requirements:

1. View or attend required Safety Training either by video or in person quarterly.
2. Attend professional development training opportunities as required by district policy.
3. Attend meetings and provide information to the Administration and Board of Education as requested.

Work Environment:

1. This job operates in a professional office environment.
2. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Physical Mental Demands and Dependability:

1. Light physical effort is required for example: loading paper in a copier and answering and returning phone calls.
2. Must be able to: care for oneself see hear walk stand lift bend reach climb stoop squat speak breathe learn read concentrate think and perform work by doing manual tasks with or without reasonable accommodation.

Reports to: Campus Director

Terms of Employment:

At-will for the first year of employment. After the first year employment is considered annually in accordance with Oklahoma law. Hourly rate and work schedule will be determined by the board of education.

Annual Evaluation:

The performance of this job will be evaluated annually in accordance with Oklahoma law and the provisions of the boards policy on evaluations.

Required Experience:

Junior IC