Project Coordinator 17583
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Job Location:
Manila - Philippines
Monthly Salary:
Not Disclosed
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
eCommerce Project Coordinator
Role Type: Full-time Independent Contractor
Location: Remote
Work Hours: 9:00 AM 5:00 PM (Australian business hours)
About the Role
The eCommerce Project Coordinator is a central operational role within the marketing department supporting Podpacs portfolio of compostable coffee brands. This position ensures that creative projects marketing initiatives and internal workflows run smoothly efficiently and on schedule.
Reporting to the eCommerce Campaigns & Retention Manager you will act as the primary coordination point for marketing requests managing project workflows sprint planning and cross-functional communication. You will own the project management ecosystem maintain visibility across all initiatives and proactively resolve risks or bottlenecks before they impact delivery.
This role is ideal for someone who thrives in fast-paced environments brings structure to creative teams and has exceptional attention to detail and follow-through.
Key Responsibilities
Project Management
Own and maintain the marketing campaign calendar identifying and resolving blockers or resource conflicts
Manage the master backlog of requests from internal stakeholders (e.g. Growth Sales NPD)
Plan and coordinate quarterly and monthly design sprints to balance workload and capacity
Create and maintain campaign project boards and reusable templates for BAU workflows
Draft and distribute monthly marketing updates to internal business stakeholders
Workflow & Traffic Management (BAU)
Coordinate daily workflows across design and content teams to ensure deadlines are met
Create clear detailed production-ready tasks in Asana for social media blogs landing pages and campaigns
Proactively identify and resolve risks dependencies or bottlenecks
Support Go-to-Market execution for new product launches in collaboration with the eCommerce Manager ensuring timelines and milestones are met
Content Governance & Reporting
Maintain the master marketing calendar across all brands at least 1.52 months in advance
Provide weekly project health reporting using Red/Amber/Green status indicators
Track timeline adherence delivery risks and upcoming milestones
Coordinate monthly customer giveaways and liaise with Customer Service to announce winners
Requirements
Required
3 years of experience in digital marketing eCommerce operations or Business Process Outsourcing
Strong understanding of sprint planning and backlog management
Experience working with Agile methodologies (Kanban preferred)
Hands-on experience using project management tools (Asana or Jira)
Experience coordinating marketing calendars in fast-paced environments
Proven ability to manage cross-functional timelines and campaign execution
Exceptional attention to detail when creating and managing project tasks
Desired
Strong organisational and prioritisation skills
Excellent written and verbal communication skills
Proactive collaborative and customer-first mindset
Familiarity with eCommerce platforms and workflows
Sense of humour and ability to work well within creative teams
Tools Youll Use
Asana
Microsoft 365
Adobe Commerce (Magento 2)
Shopify / Shopify Plus
Subscription platforms (Recharge Loop)
Unbounce Klaviyo
Social platforms: Facebook Instagram TikTok LinkedIn
Goals & Performance Guardrails
Key Goals
Maintain content calendars 1.52 months ahead across all brands
Ensure on-time delivery of all campaign and content assets
Improve workflow efficiency through well-structured project boards
Reduce delays through proactive planning and coordination
Performance Guardrails
100% of content and campaign tasks created and tracked in Asana
95% on-time task completion rate across content and design teams
Weekly project status updates delivered consistently to the eCommerce Manager
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
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