Talent Acquisition Coordinator (Manila)

About Payscale

Payscale is the original compensation innovator for organizations who want to scale their business with pay and transform their largest investment into their greatest advantage. With decades of innovation in sourcing reputable data and developing AI-powered tools Payscale delivers actionable insights that turn pay from a cost to a catalyst. Its suite of solutions Payfactors Marketpay and Paycycle empower 65% of the top companies in the U.S. and businesses like Panasonic ZoomInfo Chipotle Quest Diagnostics University of Washington American Airlines and TJX Companies.

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Job Summary:

Our People Team is made up of Payscales HR Talent Enablement and PMO functions. Were here to ensure that our employees can be their full selves at work and provide all of the tools programs and resources they need to thrive! In particular the Talent Acquisition team is responsible for all global full-cycle recruiting partnering with business leaders to build best-in-class teams that enable us to meet (& exceed!) our company objectives.

Were seeking an experienced Talent Acquisition Coordinator to play a critical operational role on our global Talent team. This role supports a team of 5 Talent Acquisition Partners and serves as a trusted partner in ensuring a seamless efficient and high-quality recruiting experience for candidates and internal stakeholders.

As a Talent Acquisition Coordinator youll bring strong judgment a high degree of autonomy and a continuous-improvement mindset to interview scheduling ATS management (Ashby) and recruiting operations. Youll also contribute to documenting and improving recruiting processes as we continue to scale globally.

This role will report to our Sr. Manager Talent Acquisition and work closely with Site Leadership in our Manila office.

What Youll Do:

• Global Interview Scheduling & Candidate Experience

  • Own complex high-volume interview scheduling across global time zones including multi-panel and executive-level interviews

  • Proactively manage scheduling logistics anticipate conflicts and resolve issues with minimal recruiter involvement

  • Serve as one of the primary points of contact for candidates throughout the interview process delivering a polished and thoughtful candidate experience

  • Partner closely with recruiters and hiring managers to ensure interview plans are executed accurately and on time

  ATS Administration & Recruiting Operations (Ashby)

  • Act as a day-to-day ATS power user in Ashby ensuring data integrity compliance and consistency across all requisitions

  • Process and validate requisition requests ensuring approvals job details and workflows are correctly configured

  • Open and configure jobs in Ashby including interview plans scorecards hiring teams and automation where applicable

  • Monitor pipelines and flag potential bottlenecks or data gaps to Talent Acquisition Partners

  • Support reporting audits and data hygiene efforts as needed

  Process Documentation & Continuous Improvement

  • Create update and maintain recruiting SOPs playbooks and policy documentation in partnership with People Team leadership

  • Identify opportunities to improve scheduling efficiency candidate communication and ATS workflows

  • Support ad hoc talent projects related to process optimization tooling or scale-readiness

  • Serve as a knowledge resource for recruiting operations best practices within the Talent team

What Were Looking For:

Required Qualifications

• 35 years of experience in Talent Acquisition coordination recruiting operations or HR operations

• Strong hands-on experience with an ATS; Ashby experience highly preferred

• Demonstrated success managing complex interview scheduling in a global fast-paced environment

• High attention to detail with the ability to spot issues before they become problems

• Excellent written and verbal communication skills with candidates recruiters and senior stakeholders

• Comfortable working independently and prioritizing work with limited direction

Preferred Qualifications

• Experience supporting recruiting teams in a SaaS tech or high-growth company

• Familiarity with global hiring practices and cross-regional coordination

• Experience contributing to or leading process improvements or operational projects

• Experience with MS Office Ashby Slack Confluence Asana Sharepoint and similar tools is preferred.

What Success Looks Like in This Role

• Interview scheduling runs smoothly efficiently and with minimal escalation

• Candidates consistently have a clear professional and positive experience

• Ashby data is accurate well-structured and audit-ready

• Talent Acquisition Partners trust you as an operational thought partner

• Recruiting processes are well-documented scalable and continuously improving

• Requisitions and jobs are added to Ashby in a timely compliant manner.

Why Join Us

• Play a high-impact operational role on a global Talent team

• Partner closely with experienced recruiters and influence how we scale hiring

• Work with modern recruiting tools including Ashby

Location

Payscale Manila has an employee centric hybrid model that provides you the flexibility to do your best work in a space that supports you while also finding time to collaborate in person in our office for the moments that matter.

In our hybrid model employees can work from the location that works best for them when our team is not scheduled to be in the office.

When you work from home we recommend ensuring that you can meet the following technology equipment and workspace requirements:

• High-Speed Internet - A stable broadband or fiber connection (satellite is highly discouraged) with a minimum speed of 100 Mbps in a dedicated workspace that has a reliable Wi-Fi signal.

• Device for Multifactor Authentication (MFA/2FA) - smartphone tablet etc.

Payscale has employees across the US Canada UK The Philippines and Romania however we are currently unable to hire in the Quebec Province Northern Ireland and Hawaii.

Benefits and Perks

All around awesome culture where together we strive to live our 5 values:

• Data informed decision making.

• Customer first. Always.

• Succeed together.

• Relentless about results. Obsessed with excellence.

• Lead the change. Shape the standard.

An open and inclusive environment where youll learn and grow through programs and resources like:

• Monthly company All Hands meetings

• Regular opportunities for executive leadership exposure through things like AMAs

• Access to continued learning & development opportunities

• Our commitment to a continuous feedback culture which allows us to drive performance and career growth

• A growing network of Employee Resource Groups

• Company sponsored volunteer hours

• And more!

Our more standard benefits

• Paid Philippine Regular holidays 1 additional Payscale holiday (Global Mental Health Day)

• 15 paid days of additional leave credited up front upon regularization and refreshed annually. Unused leave are monetized.

• HMO coverage 1 dependent

• Fixed work schedule Monday through Friday 10pm-7am Manila

Equal Opportunity Employer:

We embrace equal employment opportunity. Payscale is committed to a policy of equal employment opportunity for all applicants and employees. It is our policy that employees will not be subjected to unlawful discrimination on the basis of race color religion sex age national origin or ancestry physical or mental disability veteran or military status marital status sexual orientation political ideology and any other basis protected by federal state or local laws. This policy applies to all terms and conditions of employment including but not limited to: recruitment hiring transfers promotions training discipline termination compensation and benefits performance appraisals education and social and recreational programs.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates so please dont hesitate to apply wed love to hear from you.

If you have a disability or impairment and need assistance with the application process please email for support.

Fraud Alert:

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Required Experience:

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