UTS- Executive Assistant at UNC Chapel Hill
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Job Location:
Chapel Hill, NC - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Summary
The primary purpose of this role is to provide proactive thoughtful and high-level administrative and operational support to senior-level executives by managing complex calendars travel expenses communications confidential materials and office operations with exceptional attention to detail sound judgment and responsiveness while supporting organization-wide leadership initiatives and fostering strong internal and external relationships. Key Responsibilities Provide proactive thoughtful assistance and support to senior-level executives including complex calendar management travel arrangements and expense reconciliation Manage multiple administrative activities and duties simultaneously with high attention to detail Communicate effectively and promptly with internal and external stakeholders including responding to emails drafting and routing communications responding to general inquiries and ensuring elite communication flow within departments and external relationships Organize meetings travel and schedules for senior leadership with organization-wide leadership responsibilities Handle complex and confidential materials applying judgment initiative and responsiveness in a thoughtful way Prepare and review high-level documents including PowerPoint presentations and Word files for internal- and external-facing use Provide general office-management support including organizing company events coordinating and maintaining documentation of key administrative processes managing office supply inventory vendor coordination mail and shared workspaces Nurture and grow key relationships with clients vendors faculty prospects and staff in direct support of senior leadership Process invoices account reconciliation and monitor budgets for certain projects and cost codes Provide event preparation and coordination support as needed including gathering necessary materials taking notes and communicating follow-up steps
Work Schedule
Monday-Friday 40 hours 8am-5pm 100% on site
The primary purpose of this role is to provide proactive thoughtful and high-level administrative and operational support to senior-level executives by managing complex calendars travel expenses communications confidential materials and office operations with exceptional attention to detail sound judgment and responsiveness while supporting organization-wide leadership initiatives and fostering strong internal and external relationships. Key Responsibilities Provide proactive thoughtful assistance and support to senior-level executives including complex calendar management travel arrangements and expense reconciliation Manage multiple administrative activities and duties simultaneously with high attention to detail Communicate effectively and promptly with internal and external stakeholders including responding to emails drafting and routing communications responding to general inquiries and ensuring elite communication flow within departments and external relationships Organize meetings travel and schedules for senior leadership with organization-wide leadership responsibilities Handle complex and confidential materials applying judgment initiative and responsiveness in a thoughtful way Prepare and review high-level documents including PowerPoint presentations and Word files for internal- and external-facing use Provide general office-management support including organizing company events coordinating and maintaining documentation of key administrative processes managing office supply inventory vendor coordination mail and shared workspaces Nurture and grow key relationships with clients vendors faculty prospects and staff in direct support of senior leadership Process invoices account reconciliation and monitor budgets for certain projects and cost codes Provide event preparation and coordination support as needed including gathering necessary materials taking notes and communicating follow-up steps
Work Schedule
Monday-Friday 40 hours 8am-5pm 100% on site
Required Experience:
Staff IC
Key Skills
- Risk Management
- Conflict Resolution
- Incident Reports
- Justices
- Legislative Process
- Emergency
- Rescue Operations
- safety compliance
- Professional Development
- Access Control
- Personnel Management
- Safety Management
- Risk Assessments
- General Public
- Social Events
About Company
The University of North Carolina at Chapel Hill, the nation’s first public university, is a global higher education leader known for innovative teaching, research and public service. A member of the prestigious Association of American Universities, Carolina regularly ranks as the best ... View more
