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Make a difference in the community you live in! As a Community Builderan employee with the City of Gainesville you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job its a chance to contribute to community success and to help enhance the Gainesville way of life.

Department:

Salary Range Minimum:

Salary Range Maximum:

Closing Date:

Job Details:

Job Description:

SUMMARY

Managerial and administrative work developing and implementing financial and operational strategies policies and procedures. Work involves responsibility for a variety of assigned projects and functional areas related to administrative support within the Department.

The single position allocated to this class reports to a designated supervisor and works under general supervision. Work in this class is distinguished from higher classes by its lack of overall departmental responsibility and from lower classes by its managerial duties.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Develops implements and manages the daily and long-term operations of departmental administrative support services pertaining to budgeting financial reporting purchasing accounts payables communications customer service public education and community outreach human resources management payroll functions and quality assurance.

Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules issuing instructions and assigning duties reviewing work recommending personnel actions conducting performance reviews conducting departmental training and orientation recommending disciplinary action and making hiring and termination recommendations.

Formulates departmental administrative financial and operational policies and procedures and guidelines.

Advises division heads and other departmental staff on departmental administrative financial and operating policies procedures and guidelines.

Serves as primary liaison to the Human Resources Department Finance Department Office of Budget and Finance and other departments as necessary. Solves problem issues on a timely basis with staff on all finance budget purchasing personnel-related matters and procedural matters.

Serves as Facilities Incident Command System Finance and Administration Section Chief and is responsible during officially declared city emergencies for purchasing authority changes approving emergency purchases establishing an emergency purchasing system accurately tracking expenditures for declared emergencies payroll other related activities and completion of required paperwork and FEMA reporting.

Develops formulates and implements planning strategies to efficiently and effectively provide for administrative support services to all departmental operations including the continuation of operations for short- and long-term vacancies and during extreme emergency events.

Develops coordinates and administers all activities related to budget preparation for all divisions to include budget presentations.

Prepares submits and monitors the annual budget for the Administrative Services divisional unit.

Monitors departmental expenditure/procurement activities for adherence to applicable internal and external financial policies and procedures.

Manages visa budget allocation and makes recommendations for incremental increases during the biannual budget process.

Develops implements and manages internal departmental purchasing controls and procedures.

Reviews federal state and local laws contracts agreements and regulations governing local government budgets to ensure compliance.

Coordinates projects and activities with various city state and federal agencies.

Develops implements and administers the fee structures adopted for the department by the City Commission.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

May act in the absence of supervisor.

Performs other related duties as assigned.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential job function satisfactorily. Below are the required education experience knowledge skills and abilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Associate degree from an accredited college or university that includes course work in public or business administration or related subjects and six (6) years of responsible local government administrative experience preferably within Public Works two (2) of which must be at the supervisory or lead level; or an equivalent combination of training and experience which provides the required knowledge skills and abilities.

CERTIFICATIONS OR LICENSES

Licenses

Valid Florida Driver License required within 30 days of appointment.

Certifications

None.

KNOWLEDGE SKILLS AND ABILITIES

Thorough knowledge and understanding of standard operating procedures financial requirements for all types of governmental funds personnel regulations and purchasing policies applicable to local governments.

Thorough knowledge of principles and practices of organizational administration and management budgeting accounting and human resource management.

Ability to understand and ensure compliance with City Personnel Policies and Procedures City Purchasing Policies and Procedures and City and Departmental standard operating procedures.

Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action.

Ability to develop supervise organize and counsel staff including the ability to effectively appraise employees performance and propose any necessary disciplinary actions.

Ability to understand and ensure compliance with laws rules and regulations governing all types of governmental funds.

Ability to effectively communicate both orally and in writing including public speaking and presentations and the preparation of written reports and memoranda.

Ability to establish and maintain effective working relationships with employees supervisors government agencies and the general public.

Ability to analyze and evaluate departmental programs policies procedures and guidelines to ensure services are delivered efficiently and effectively.

Ability to prepare and analyze financial forecasting reports.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

To perform this job successfully an individual must possess certain physical abilities and be able to withstand work related environmental conditions.

PHYSICAL REQUIREMENTS

None.

WORK ENVIRONMENT

None.

Note:

May Require Assessment(s).

May fill multiple positions.

May establish an eligibility list.

Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.

All regular employees are eligible for traditional benefits such as health insurance life insurance paid leave 11 paid a holidays a year a pension plan and a deferred compensation plan but we also offer great things like on-site fitness centers tuition reimbursement on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.

Equal Opportunity

The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities women and individuals with disabilities are encouraged to apply. Individuals with a disability who require special accommodations during the selection process should notify the Human Resources Department at or TDD/TTY at .

Veterans Preference

Veterans are encouraged to apply. Veterans Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07 Florida Statutes (F.S.) specifies who is eligible for Veterans Preference. State of Florida residency is not required for Veterans Preference.

If you are unable to apply online due to a disability contact recruiting at or by calling .