Academic Affairs Manager

The anticipated hiring range for this position is $55000 to $60000. Hiring offers will be determined based on the final candidates qualifications and experience. The recruiter can share more information about what the anticipated hiring salary would be based upon your specific qualifications during the selection process.

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees dental insurance vision insurance life insurance short and long term disability insurance retirement savings plan with high employer contributions a generous paid time off program and more!

As the benefits package at the CIA results in a significant value above the base hiring salary for this position we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY

At the direction of the Associate Dean of Academic Affairs the Academic Affairs Manageris responsible forassistingandfacilitatingthe communication administration and operational controls of all campus educational activities resulting in the growth and development of the San Antonio campus educational Academic Affairs Manager has direct accountability for promoting the CIAs educational mission and core values of excellence professionalism ethics and respect for diversity.

The Academic Affairs Manager contributes to the overall success of the Institute andparticipatesas a member of the educationleadershipteam managing and supporting the smooth functioning of San Antonio degree programsdelivery. This positionis responsible formonitoring procedures to ensure full compliance with the Institutes accrediting organizations and implementation and adherence to the rules and regulations set forth.

ESSENTIAL RESPONSIBILITIES

• Manages the day-to-day operations offull-time adjunct and visiting faculty in all degree and certificate programs.
• Coordinates the efficient scheduling of faculty and courses. Schedules all faculty and adjuncts to ensure coverage for all classes. Works with the Registrar plans andprojectsclass schedules and faculty assignments in advance for all programs each academic year.
• Monitors and evaluates classrooms and labs for functional issues. Works with the facilities department to correct any issues and the Manager of Facilities Operations to ensure OSHA and ADA compliance.
• Ensures appraisal of any changes and/or updates to the college/educational initiatives and implements these updates whereappropriate.
• Meets with students to discuss problems or complaints andassistsin devisingequitableresponses and solutions according to policyutilizingappropriate Instituteresources.
• Collaborates with career services to ensure that students are submitting externship agreements in a timely relationshipswith industry partners tocreateapproved externshipsite opportunitiesand schedule opportunities for students to engage with industry leaders and partners.
• Participates as an effective spokesperson for the CIA and its educational programs to students guests and other visitors to the San Antonio campus.
• Creates on-the-fly coverage plan(s) when faculty call-out to ensure continuity of instruction and reduce the likelihood of having to cancel classes.
• Assistswith graduation protocol and development of menus prepared by 4^thterm students including execution of the event.
• Manages student orientation protocols including proper distribution of tool kits uniforms and orientation meetings and events.
• Works collaboratively with the Assistant Registrar & Manager - Student Services utilizing Colleague student information system to project maintain finalize and assign faculty schedules.
• Conducts system reviews and/or audits for quality improvement andparticipatesin the regular evaluation of the scheduling process in conjunction with the staffing and scheduling committee.
• Informs the stakeholders and the Registrar of situations that result in a scheduling conflict as per a defined conflict resolution process.
• Monitorsfaculty time away fromwork andattendance / tardiness issues and refer to theappropriate AssociateDean for handling. Identifiescyclical and pattern issues as they relate to faculty absenteeism.
• Developsandimplementlong-term operating procedures for staffing. Maintain a system for proctoring assignments across all faculty.
• Managesacross trainingsystem that would allow for faculty tobe trainedin multiple areas to improve depth faculty knowledge prepare them for curriculum innovation changes and to improve quality of instruction insomeareas.
• Establishesprocesses and procedures for ensuring that allfacultyHuman Resources and Payroll transactions are accuratelyhandledon a weekly basis. Overseesthe entry ofappropriate approvedovertime sick/personal time leaves of absence sabbaticalstraveland all other transactional issuesincluding or stipend additions or removalspertaining tothe status of current faculty into the HRISsystem. Ensuresthat faculty attendance overtime sick/personal time leaves of absence (including medical leave) swaps sabbaticals professionaldevelopmentand other incidental paymentspertaining tothe status of current facultyis accurately processedandmonitoredwithin the payroll system.
• Leads the hiring process for Earn and Learn students within San Antonio Academic Affairs including but not limited to reviewing eligible applications arranging interviews with faculty reviewing and approving error-free time sheets and working with faculty to complete all assessmentsin a timely manner.
• Collaborates with the campus Assessment Coordinator to ensure thetimelyandaccurateexecution of assessments and collection of assessment data.
• MonitorsCIA Cares and supports outreachto students to complete feedbackandestablishsuccess plans.
• Collaborates with faculty and adjuncts to support student retention and persistenceparticipatesin progress report meetings and collaborates with facultyand student academic supportwhen an at risk student isidentified.
• Ensures compliance with dress code proper hygiene and sanitation are upheld in all classrooms and labs.
• Organizes testing evaluation and score compilation of potential full time and adjunct faculty in accordance with Institute policies and procedures.
• Provides technological leadership anddisseminatesunderstanding of the use of technology and other tools which support faculty students and the San Antonio Academic Affairs department administration.
• Encourages and supports the integration of instructional technology into thecurriculumi.e. on-line instruction interactive video flippedclassroometc.
• Guides andassistsfaculty with development of print and digital educational materialsin accordance withCIA content and style standards.
• Overseesmonitors and ensures the input of error-free bi-weekly payroll the payment of stipends scheduling of personal sick and vacation time for faculty overtime assignments adjunct rates and payments.
• Collaborates with Teaching Kitchen Manager to ensurethat students have the large equipment and small hand-tools they need and in sufficient supply in lab classes.
• Any and allother duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Associates degree or equivalent professional experience.

Experience:

• A minimum of two (2) years of successful administrative experience inaneducational field.
• A minimum of three (3) years ofdemonstratedteaching experience.

PREFERRED QUALIFICATIONS

• Bachelors or Mastersdegree in a food-related or educational field.
• Pro Chef III CMC CMPC CMB desired.

REQUIRED SKILLS

• Demonstrates exceptional communication and organizational skills sharp attention to detail a broad-based knowledge of CIA programs services and facilities.
• Excellent written and verbal and presentation skills; documented ordemonstratedskills or experiences which verify professional communication ability.
• Strong computer experience which must include abilities to work effectively with MS Office suite product i.e. Word Excel PowerPoint.
• Ability to use sound judgment and discretion in handling sensitive issues with confidentiality and discretion.
• Must displaya high levelof energy and self-motivation.
• Must be able to work in a fast-paced environment withdemonstratedability to juggle multiple competing tasks and demands.
• Basic planning organizational managementbudgetaryand supervisory skillsrequired.

WORKING CONDITIONS

• Ability toworka flexible work schedule including nights and weekends as required by business needs.
• Regular work requires a great deal of sitting and standing for extended periods.
• Ability to lift and carry up to twenty-five (25) pounds.
• Regular work requires the use of a computer sometimes in excess of eight (8) hours per day.

Required Experience:

Manager