Medical Program Assistant-Ophthalmology

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Job Category:

Employment Type:

Job Profile:

Job Summary:

The UW Department of Ophthalmology and Visual Sciences (DOVS) has been a pioneer in comprehensive patient care and paradigm-shifting research for over 50 years. As an DOVS medical program assistant youll play a key role in the success of the department by providing support services to our faculty members including administrative tasks such as customer service word processing transcribing filing calendaring travel arranging and reimbursements. The incumbent may also serve as the primary contact person or customer service representative and subject matter expert. Versatility and organization are key as the incumbent will also be expected to track prioritize organize and navigate multiple ongoing clinical research or academic projects. Join us in our mission to save sight across Wisconsin and the world!. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

• Monday through Friday 8:00a.m.- 4:30p.m.

Key Job Responsibilities:

• Acts as the primary liaison for providers or programs and refers stakeholders to providers agencies patients and staff

• Performs administrative tasks including telephone customer service word processing transcribing filing and calendaring

• Coordinates with senior management to define program goals and fiscal objectives

• Schedules logistics and secures or distributes resources for program meetings department events conferences and travel

• Serves as the primary contact and subject matter expert for specified program policies and procedures

• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases maintaining files and materials and preparing reports

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities

Department:

School of Medicine and Public Health Department of Ophthalmology and Visual Sciences Administration.

TheDepartment of Ophthalmology and Visual Sciences(DOVS) has built a world-class reputation for cutting-edge research compassionate patient care and hands-on training programs for resident physicians and clinical fellows. We believe that our strength lies in our people cultivating an environment where every member is empowered to flourish.

Compensation:

The starting salary for the position is $18.36/hour but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage and the SMPH University Staff Benefits Flyer.

Required Qualifications:

• 2 years of administrative experience or equivalent.
• Microsoft Suite experience or equivalent.

Preferred Qualifications:

• Exceptional Customer Service experience.
• Organizational Skills.

Education:

H.S. Diploma Preferred.

How to Apply:

To apply for this position please click on the I am a current employee button or I am not a current employee button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note there is only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Beth Reuter

Relay Access (WTRS): 7-1-1. See RELAYSERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.