Front Desk Officer

milan - Italy

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

This role is responsible for all the administrative activities that facilitate the smooth and efficient running of the office - front of house. Primarily this role will be accountable for all reception and general housekeeping duties. The role will also assist in other general and specific administrative functions as and when requested.

Applicants belonging to protected categories (Law 68/99) are encouraged to apply.

Responsibilities:

Answer all incoming calls within a prompt timeframe and in a professional manner / Either direct calls or take a detailed message and email message to the staff.

Provide a professional and cordial first point of contact to all company visitors (by phone or in person). In charge to prepare coffee or water for the in-house visitors and attend to their enquires.

Update calendars and schedule meetings conference calls and video conferences with both internal & external stakeholders.

Ensure good housekeeping (clean & tidy) at all times particularly in relation to the Reception area Boardroom Meeting rooms Training room and the Kitchens.

Maintain Stationery coffee capsules postage stock levels and cleaning supplies

Provide general assistance to staff as requested.

Monitor supply of office drinking water and small bottled water for meeting rooms

Organize morning snacks order lunch and food preparation for Internal / client training

Handle in and outgoing mails couriers and shipments.

Qualifications:

Ability to prioritize tasks to ensure daily duties and assigned tasks deadlines are met

Good telephone skills particularly able to screen calls where needed

Good interpersonal (people) and verbal communication (pronunciation) skills

Ability to work in a team environment.

Professional manner and dress code at all times

Self-motivated with good initiative and pro-active attitude

Ability to organize in-house events.

Proficiency in English

Intermediate Microsoft Office Word/Excel and PowerPoint.

InterSystems Italia is committed to ensuring equal opportunities for all candidates. We believe in fostering an inclusive workplace that respects and promotes diversity regardless of gender age race religion sexual orientation disability or any other protected status. We encourage applications from suitably qualified individuals of all backgrounds and are dedicated to creating a fair and non-discriminatory recruitment process.

About InterSystems

InterSystems a creative data technology provider delivers a unified foundation for next-generation applications for healthcare finance manufacturing and supply chain customers in more than 80 countries. Our data platforms solve interoperability speed and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978 InterSystems is committed to excellence through its 247 support for customers and partners around the world. Privately held and headquartered in Boston Massachusetts InterSystems has 38 offices in 28 countries worldwide. For more information please visit.

Required Experience:

Unclear Seniority