Board Operations Manager

Please note: The starting salary offer will be determined based on the successful candidates qualifications within the starting salary range of $54492- $87180 annually. This is a remote position with monthly Board meetings in Olympia WA. The position also requires occasional travel to attend site visits meetings or Board-related activities in Washington State.

Why work for the DCYF Oversight Board

The DCYF Oversight Board is where accountability meets impact. Established by statute the Board plays a critical role in ensuring the Department of Children Youth and Families (DCYF) delivers on its promiseachieving meaningful outcomes for children youth and families while complying with state and federal law administrative rules and agency policies. This isnt passive oversight; its active informed and purpose-driven work that influences real systems and improves lives.

The Board brings together a powerful mix of voices: subject matter experts in early learning child welfare and juvenile justice and rehabilitation; individuals with lived experience; and members of the Legislature. Together we strive to ask tough questions elevate data and performance and champion continuous improvement across one of the states most important agencies. By helping the Board operate at its full potential youd turn oversight into action driving real measurable improvements for children youth and families across the state.

The job opportunity

We are seeking a Board Operations Manager to support our Executive Director and serve as the operational backbone of the Board. This is a trusted role where a steady hand discretion sound judgment and strong attention to detail really matter. You will work closely with the Executive Director to coordinate the Boards daily operations and long-term priorities.

This is a highly visible position with regular interaction with legislators Board members government officials and the public ensuring that everyone is informed and supported. Youll draft and refine correspondence summaries and presentations and manage logistics such as meeting technology records expenses travel and compliance with state policies including the Open Public Meetings Act.

The role also involves navigating challenging interactions with professionalism and care including conversations with members of the public who may be frustrated or distressed. Youll need to bring professionalism discretion and calm judgment to every interaction. Priorities and deadlines will shift and needs will evolve so flexibility and adaptability are key. This position is a great fit for someone who can keep details straight anticipates needs and enjoys building systems that help others succeed.

If youre motivated by public service systems change and making a lasting impact this is a role where your expertise and perspective will truly matter.

What youll work on

• Coordinating executive-level scheduling communications and organization related to the DCYF Oversight Board including meetings supporting the Boards strategic objectives and work activities.
• Providing technical support meeting logistics reimbursements accommodations and travel in accordance with the State Administrative and Accounting Manual.
• Identifying and securing meeting venues and equipment needs including room bookings technology setup tracking expenses and ensuring all logistical needs are met.
• Managing public comments producing agendas meeting minutes notes and action items with transparency and in accordance with the Open Public Meetings Act.
• Managing the Boards online presence including meeting announcements YouTube videos and special events in collaboration with the Governors Office WaTech and TVW.
• Developing and revising briefing materials correspondence presentations and reports.
• Attending occasional statewide site visits and documenting key findings from tours interviews and focus groups.
• Tracking legislative bill progress action items and ensuring the effective execution of Board decisions and initiatives.
• Serving as the Liaison for the Contracts Budget Your Washington and Office of Equity teams.

Required Qualifications:

• Demonstrated knowledge of planning and coordinating complex meetings schedules and operational priorities to support strategic executive- and board-level work.
• Strong written and verbal communication skills with experience interacting professionally and effectively with internal and external stakeholders on behalf of leadership.
• Acted as the primary point of contact for internal and external stakeholders effectively engaging diverse audiences with competing interests while demonstrating diplomacy sound judgment professionalism and discretion through a service-oriented approach.
• Proven ability to produce high-quality detail-oriented work while managing multiple priorities with accuracy; strong skills in tracking documenting and proactively following up on action items to ensure timely completion accountability and organizational effectiveness.
• Demonstrated ability to seek clarification elevate issues appropriately and identify solutions when challenges arise while handling sensitive and confidential information with discretion and sound judgment.
• Demonstrated proficiency with office productivity tools including Microsoft Office Suite (Word Excel PowerPoint Outlook) to support executive-level administrative functions including document preparation reporting and presentations.
• The ability to travel occasionally to attend site visits meetings or board-related activities as required by the position.
• The ability to learn and grow.
• The ability to meet the needs of others.
• Valid drivers license.

Desired Qualifications:

• Three to four yearsof progressively responsible experience in an executive administrative or office support role.
• Experience providing direct support to senior leadershipincluding calendar management meeting coordination stakeholder engagement and customer service.
• Experience coordinating projects tracking deliverables or supporting initiativeswith multiple participants.
• Administrative Support Certifications(e.g. Certified Administrative Professional CAP).

We are most interested in finding the best candidate for the job and that candidate may be one from a less traditional background. Dont let doubts stop you from applying. If you have transferable experience please tell us about it or contact us with questions about the required qualifications and how your experience relates to them.

What we offer:

We foster a culture of integrity innovation inclusion and belonging. We value both learned and lived experiences believing that diversity makes us stronger. To support your health and well-being we offer a variety of benefit programs for our employees.

Please visit our Recruitment Page for a full list of employee benefits. Heres a quick glance at some of the unique benefits that we offer:

• An environment of diversity equity inclusion and belonging
• Medical Dental Vision and Life Insurance
• 12 paid holidays 14 paid vacation days (minimum) and 12 days of sick leave per year
• State retirement programs

Application Process: Once youve decided to apply for a state government job youll complete an online application to showcase your qualifications. Keep in mind that once you submit the application a real person will read it. We do not use AI or any other technology to screen your application and reject it. Please provide clear detailed information about your work history so your qualifications can be accurately assessed. We will contact the top candidates directly to schedule interviews. If you need reasonable accommodation in applying please call 7-1-1 or 1-.

When completing your application we encourage you to attach all of the following:

• Cover letter: describing your qualifications for this specific position
• Resume: that details your applicable experience and education.
• References: at least three professional references and their contact information.

Questions:

Our Staff ASL interpreter is available to all deaf and hard-of-hearing applicants. For questions about this recruitment or to request a reasonable accommodation in the application or interview process please email us at .

The Office of the Governor is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons with disability persons over 40 years of age and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules.

For more information please see WAC.