Dy Lead Exports Docu DS

Job Context

Job Context:

To facilitate global supply chain ensuring that all export transactions are processed smoothly and comply with international trade regulations. This position operates within a dynamic and fast-paced environment where attention to detail accuracy and adherence to deadlines are essential. The role involves close coordination with various internal departments including production sales finance and procurement to gather the necessary information for preparing export documents. The executive also interacts regularly with external stakeholders such as freight forwarders shipping lines customs brokers and regulatory authorities

Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Documentation and Letter of Credit Management

• Oversee the preparation and verification of all export-related documents including invoices packing lists bills of lading certificates of origin letters of credit and other required documentation.
• Ensure accuracy and compliance with international trade regulations and customer requirements.
• Prepare and submit necessary documents to customs authorities for clearance of export shipments.
• Handle any queries or issues raised by customs and ensure the prompt resolution to avoid delays
• Review and ensure that all documentation required under letters of credit (L/C) are prepared accurately and submitted on time.
• Coordinate with banks for the negotiation of L/Cs and ensure compliance with all terms and conditions.

Compliance and Regulatory Adherence:

• Ensure that all export activities comply with relevant international trade regulations such as customs regulations INCOTERMS and country-specific export laws.
• Stay updated on changes in export regulations and ensure that the documentation process adheres to these changes.

Reporting and Analysis

• Prepare regular reports on export documentation activities highlighting key metrics such as documentation accuracy compliance and timeliness.
• Analyse documentation processes to identify areas for improvement and implement best practices

Monitoring Custodian and disbursement of OBL

Collecting the BLs from the CHA

Maintain BL MIS register

Monitoring Custodian and disbursement of OBL to the respective steak holder as per guideline Receive the BL from CHA on behalf of our Mumbai Primary Shipments team and arrange DHL/Telex of OBL from here as advised by them.

All India - Commission Claims and Refunds

• Processing of Commissions payables to Agents along with all documents as required under Income tax law FEMA compliance and AD bank requirements.
• Processing of Export Claims and refund for Pan India Export Sales.