Coordinator, Wachholz Innovation & Entrepreneurship Center (WIEC)

DEPARTMENT:

Continuing Education

FLSA:

Exempt

SUMMARY
The Wachholz Innovation and Entrepreneurship Center (WIEC) Coordinator provides leadership in the daily operations for a wide range of entrepreneurship and innovation programming and services including those for the Kalispell Small Business Development Center (SBDC). This position also serves as a supporting role for all Continuing Education programming.

ESSENTIAL DUTIES

• Serves as the initial contact and referring representative for all new customers engaging with the WIEC establishing a welcoming and professional climate and experience for the Center with a commitment to responsive and innovative service.
• Manages the day-to-day operations of the Center including staff and facility scheduling communications programming and event management and facility logistics requiring availability to work early mornings or evenings on occasion.
• Maintains the WIEC budget and prepares scheduled reports and data; supports Center fundraising efforts.
• Abides by all SBDC rules and regulations regarding data confidentiality and reporting.
• Sets up and maintain systems and software tools (CRM event registration room booking communications platforms etc.) as well as meeting room equipment and technology with support from IT.
• Actively participates in the development of new or improved services and programming - exploring new program and event offerings evaluating options and implementing.
• Works in collaboration with relevant campus departments to coordinate campus programming and events and develop promotional communication materials and media for all WIEC and SBDC programming.
• May supervise and direct the work of employees.
• Promotes a culture of leadership within a collaborative team-oriented environment.
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services.
• Collaborates with team to achieve objectives and to enhance Continuing Education programming inclusive of the WIEC and SBDC.
• Recommends and implements standards and best practices across operations; remains current in practices trends and research related to areas of assignment
• Attends related trainings workshops and professional development.
• Contributes to a productive team environment. Cross-trains to perform other departmental and team functions; backfills for other department staff as needed.
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
• Maintains professional ethics and confidentiality of community members in accordance with applicable laws and policies.
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities.
• Performs other duties as assigned.
• Reports to the Continuing Education Director.

MINIMUM QUALIFICATIONS

• Bachelors degree and a minimum of two years of professional work experience related to project management and/or event planning; OR
• Associates degree and a minimum of four years of progressively responsible professional work experience related to project management and/or event planning; OR
• An equitable combination of six years of related higher education and relevant work experience

PREFERRED QUALIFICATIONS

• Work experience in a startup innovation and/or educational environment
• More than three years of progressively responsible work experience in project management event planning and/or course programming
• Advanced technical skills with Microsoft applications Google Suite and database/CRM platforms for developing communication event schedules marketing and reports

KNOWLEDGE SKILLS AND ABILITIES

• Demonstrated professional communication diplomacy customer service and interpersonal skills
• Skill in taking initiative being proactive critical thinking problem analysis and resolution
• Ability to work independently
• Demonstrated ability to multi-task and perform administrative tasks effectively with frequent interruptions
• Experience with budgetary process
• Ability to multi-task and manage multiple areas individuals projects and priorities
• Skill and ability to operate a variety of computer applications including but not limited to Microsoft Office database programs and interactive team software
• Ability to use an electronic communication platform and social media for marketing
• Ability to work within policies and procedures of FVCC
• Ability to maintain effective and positive professional relationships
• Ability and willingness to serve as a representative for the College by interacting appropriately with the public students potential students and the College community
• Working knowledge of general office practices and procedures
• Ability to follow and issue directions
• Ability to work effectively with people from a variety of culturally diverse backgrounds
• Ability to maintain regular and acceptable attendance levels
• Ability to maintain a high level of confidentiality
• Ability to pass a criminal background check
• Ability to respond in the event of an emergency
• This is a Medium Duty job according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally and/or 10-25 pounds frequently and/or up to 10 pounds continuously

APPLICATION PROCEDURE:
In order to be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; and
• A current comprehensive resume or curriculum vitae; and
• Unofficial transcripts for all degrees held AND/OR Professional Certifications (if more than one transcript or certification combine and upload as one document). As a condition of employment the successful candidate will submit official transcripts for all d degrees held and applicable certifications to FVCC HR prior hire. Only transcripts from accredited institutions will be accepted.) and
• Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS:Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY:FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS PREFERENCE ACT:Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to. Claims for Veterans preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION:Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click Experience:

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