Administrative Support I

The following are intended to provide generalized examples of major duties and responsibilities of this position:

• Perform receptionist duties by greeting visitors or clients in person and on the telephone answering routine questions and directing visitors or callers to the appropriate person or department.
• Prepare reports form letters notices and other correspondence using templates and forms. Assist with preparing correspondence and documents including typing keyboarding formatting and generating documents from templates notes and dictation. Maintain correspondence control records.
• Perform data entry functions. Generate standard reports from databases and computerized systems. Track statistics and data.
• Receive prioritize and route all incoming materials from within the court to appropriate individuals in the office. Receive screen and route incoming and outgoing mail to appropriate persons or offices; process mail requiring special handling; and provide outside messenger service.
• Maintain update and track paper and electronic files; make copies and deliver documents to staff. Assist records and reproduction staff with scanning copying filing stamping and locating files and documents.
• Schedule appointments arrange meetings maintain staff calendars and other assigned duties.

Conditions of employment

Applicants must be citizens of the United States of America or be eligible to work in the United States. A background investigation with law enforcement agencies including fingerprint and criminal records checks will be addition as conditions of employment incumbent will be subject to updated background investigations every five years or as deemed necessary. Any applicant selected for a position will be hired provisionally pending successful completion of the investigation. This position is subject to mandatory Electronic Funds Transfer (EFT) for payment of net pay.

Qualifications

Minimum requirements are high school graduate two years general experience (one academic year equals one-year general experience) and knowledge and experience with Windows Adobe and Microsoft Word. Direct experience with law enforcement agency or education in criminal justice is preferred.