Executive Secretary
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Job Location:
Hambantota - Sri Lanka
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
- Provide administrative support to the General Manager of the resort
- Set up filing system and update index of files and form regularly
- Keep records of travel expense and update travel schedule
- Process cash advance and expense claims for the General Manager
- Update leave record and travel schedule
- Update KPI report for team
- Coordinate and monitor all appointments meetings to ensure that the schedule is logged traced and remind all concerned
- Prepare appropriate file folder and information for each meeting
- Devise and maintain office system including data management filing etc.
- Handling the incoming calls and information obtaining all relevant information and passing on to appropriate personnel
- Dispatch the mailings with appropriate contents letters envelopes etc.
- Maintain an adequate inventory of office supplies
- Organize meetings including scheduling arranging conference rooms sending reminders and organizing catering when necessary.
- Professionally greet and receive guests and clients.
- Manage and coordinate travel and accommodation arrangements prepare itineraries book hotels and arrange transportation both domestic and international routes
- Prepare monthly / quarterly PowerPoint presentations as per Operational requirements
Qualifications :
- A minimum of 3-5 years experience in an executive secretary or admin role ideally in hospitality or similar environment.
- Excellent time management skills and ability to multi-task and prioritize work.
- Effective and professional communication abilities.
- Professional writing capabilities including being able to communicate with employees vendors and clients or guests.
- Great customer service and interpersonal skills.
- Strong organizational and planning skills
- Proficiency in MS Office.
- Proficient English communication
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
About Company
In the sustainable food sector, we work with large food companies, providing them with professional consulting services to help them add sustainable food to their supply chains, thereby improving food safety and food quality, and improving animal welfare. Our partners include leading ... View more
