Administrative Specialist II

Agency

Adult Correction

Division

General Counsel

Job Classification Title

Administrative Specialist II (S)

Position Number

Grade

NC09

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14000 employees. It is responsible for safeguarding and preserving lives and property through prevention protection and preparation as well as the care custody and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody healthcare and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration Health Services Rehabilitation & Reentry Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The purpose of this position is to manage a critical program to assist DAC Office of General Counsel and the NC Attorney Generals Office in the execution of legal requests pertaining to offender litigation within strict timeframes. Work is high volume and deadline driven as it relates to named offenders housed within NCDAC Prisons and former offenders.

Responsibilities include but are not limited to:

- Receive track and review civil lawsuits
- Research issues to respond to correspondence or facilitate a reply by the appropriate section professional
- Involve in processing the payment
- Contact appropriate section or facility to request records by specified timeframe
- Maintain a tracking system for timely submission of documentation electronically and/or digitally
- Utilize legal case management system to respond to inquiries and assist the legal team
- Perform all other duties as assigned

Billing and Administrative
- Research issues to respond to correspondence or facilitate a reply by the appropriate section professional.
- Manage calendars for the professional staff including department lawyers which is critical due to court and legal deadlines.
- Maintain a case tracking/mail tracking database.
- Process invoices for payment related to the operations of the Office of General Counsel and the Office of The Secretary as needed.
- Establish office priorities and coordinate administrative activities.
- Maintain filing systems and electronic databases.
- Utilize legal case management system to respond to inquiries and assist the legal team.

Knowledge Skills and Abilities/Management Preferences

• Knowledge of modern office procedures technology and equipment

• Understanding of judicial and quasi-judicial procedures

• Familiarity with personnel and accounting principles and practices

• Demonstrate knowledge of MS Excel for data entry creating spreadsheets and generating reports.

• Ability to perform a majority of job duties independently

• Highly organized and efficient

• Maintain a professional demeanor when confronted with sensitive issues or emotionally upset individuals.

• Clear and logical communication both orally and in writing

• Exercise judgment and discretion in applying and interpreting policies and procedures

• Handle confidential and sensitive issues with discretion

• Maintain effective working relationships with a variety of federal state and local officials

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Management Preference:

Graduation from high school and four years of progressively responsible administrative/office management experience; or completion of a two-year secretarial science or business administration program and two years of experience as described above; or graduation from a four-year college or university preferably with major emphasis on business administration or related field with demonstrable skills in the assigned area; or an Equivalent combination of training and experience

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

Recruiter:

Anchal Mishra

Email: