Client Services & Office Coordinator
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Job Location:
Kaukauna, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Schedule: Monday Friday 7:30 4:00 (full-time)
Are you looking for a career and not just another job Do you enjoy working both independently and in a team environment And are you a strong verbal and written communicator who can interact well with clients guests and team members
We are looking for a top-notch team player who loves being the friendly face and helpful voice of our office. This role goes beyond greeting guests and answering phones its about creating a welcoming professional experience for everyone who walks through our doors. Were seeking someone who is detail-oriented organized comfortable with computers and typing and who understands the importance of confidentiality. The ideal candidate is self-motivated enjoys taking on new challenges and brings a positive problem-solving mindset while juggling changing priorities with ease. If this sounds like you wed be excited to meet you!
The Client Services & Office Coordinator will need to be able to perform administrative tasks such as:
- Answering and directing incoming phone calls
- Updating company documents and forms
- Accurately enter and maintain information across multiple internal databases
- Coordinate conference room schedules and various internal and external office meetings
- Utilize Microsoft Word Outlook Access Excel Adobe and Canva proficiently to support daily operations
- Communicating via phone and email with employees clients and other external contacts
- Operating the copier and other office equipment
- Filing company records
- Processing incoming and outgoing mail
- Maintain a tidy welcoming front office and conference rooms ensuring spaces are always client-ready
- Oversee day-to-day office operations including coordination with building services and facilities needs
- Manage and maintain company inventory of office supplies
- Ensure compliance with engineering firm licensing requirements and related documentation
- Maintain and update the companys business contacts database and contact lists
- Maintain the company sign-out log serving as an internal reference for employee availability work status and locations
- Perform additional administrative and operational duties to assist and support the Support team and all other teams within the company
This role serves as the central hub of Baisch Engineering acting as a go-to resource for employees across all teams. The individual in this position is often the first point of contact and plays a key role in keeping daily operations running smoothly. We are seeking someone who is reliable eager to learn and brings a positive can-do attitude to everything they take on. A successful candidate is proactive adaptable and genuinely enjoys supporting others and helping the organization succeed.
The Client Services & Office Coordinator will have support from our Support team and resources available to help them grow into this exciting role at Baisch Engineering!
What We Have to Offer You
Baisch has so much to offer including competitive wages a generous 401k/profit sharing plan a flexible work environment great benefits a medical plan option with no premium cost to our employees paid time off and a career at an industry-leading engineering firm. We provide continuous learning to elevate your skills within a supportive collaborative and fun work environment.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
If you'd like to apply to Baisch Engineering but do not see an opening that fits you, please submit your application here!
