Office Manager (all genders)

Porto - Portugal

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

TeamViewer provides a leading Digital Workplace platform that connects people with technologyenabling improving and automating digital processes to make work work better. Our software solutions harness the power of AI and shape the future of digitalization.

We believe that our diverse teams and strong company culture are key to the success of our products and technologies that hundreds of millions of users around the world and around 645000 customers across all industries rely on. With more than 1900 employees worldwide we celebrate the unique perspectives and talents that each individual brings to the table and foster a dynamic work environment where new ideas thrive. Are you ready to join our team and make an impact

Responsibilities

This position involves office and facility activities in coordination with our headquarter in Göppingen Germany. The area of responsibility will focus on our Porto office but will not exclude global activities as well.

Office Management Be the good soul of the Porto office and provide a hands-on service mentality to local staff
Organize office operations and procedures
Point person for maintenance mailing shipping supplies and equipment
Maintain and develop our supplier-management processes
Plan in-house activities launchings parties celebrations and conferences
Manage relationships with vendors service providers and landlord ensuring that all items are invoiced and paid on time
Work on continuously improving service parameters costs quality and delivery in working closely with our internal requestors as well as suppliers
Maintain a safe and secure working environment
Oversee adherence to office policies and procedures
Collaborate with internal stakeholders to understand their procurement needs and develop solutions that meet their requirements

Requirements

3 years of working experience in the field of administration in Portugal
Must have exceptional attention to detail high levels of organizational effectiveness & communication
Proactive resourceful and able to work independently in a fast-paced environment
People-first approach service-oriented practical problem solver with sound judgment
Gained practical experience with an ERP system ideally MS Dynamics D365
Excellent written and verbal communication in English and Portuguese further languages are a plus
Data-driven mindset and experience with Procurement KPIs
This position requires a strong on-site presence in the Porto office

What we offer

Onsite Onboarding in our HQ office for an optimal start
Great compensation and benefits packages including company achievement bonus or sales bonus company stocks and regular salary reviews
Public transport friendly offices
Option to lease an e-bike (Germany only)
Special terms for local gyms
Access to Corporate Benefits platform with many discounts
Regular Team events and company-wide celebrations
Open door policy no dress code rules frequent all Hands and Leadership Lunches
Work From Abroad Program allowing up to 40 days of work outside your contracting country
We celebrate diversity as one of core values join and drive one of the c-a-r-e initiatives together with us!

TeamViewer is an equal opportunities employer and is committed to building an inclusive culture where everyone feels welcome and supported. We C-A-R-E and understand that our diverse values-driven culture makes us stronger. As we continue to grow as a company we also focus on enabling our employees to grow both personally and professionally. We are proud to have an open and embracing workplace environment that will empower you to be your best no matter your gender civil or family status sexual orientation religion age disability education level or race.

Responsibilities

Office Management Be the good soul of the Porto office and provide a hands-on service mentality to local staff
Organize office operations and procedures
Point person for maintenance mailing shipping supplies and equipment
Maintain and develop our supplier-management processes
Plan in-house activities launchings parties celebrations and conferences
Manage relationships with vendors service providers and landlord ensuring that all items are invoiced and paid on time
Work on continuously improving service parameters costs quality and delivery in working closely with our internal requestors as well as suppliers
Maintain a safe and secure working environment
Oversee adherence to office policies and procedures
Collaborate with internal stakeholders to understand their procurement needs and develop solutions that meet their requirements

Requirements

3 years of working experience in the field of administration in Portugal
Must have exceptional attention to detail high levels of organizational effectiveness & communication
Proactive resourceful and able to work independently in a fast-paced environment
People-first approach service-oriented practical problem solver with sound judgment
Gained practical experience with an ERP system ideally MS Dynamics D365
Excellent written and verbal communication in English and Portuguese further languages are a plus
Data-driven mindset and experience with Procurement KPIs
This position requires a strong on-site presence in the Porto office

What we offer

Onsite Onboarding in our HQ office for an optimal start
Great compensation and benefits packages including company achievement bonus or sales bonus company stocks and regular salary reviews
Public transport friendly offices
Option to lease an e-bike (Germany only)
Special terms for local gyms
Access to Corporate Benefits platform with many discounts
Regular Team events and company-wide celebrations
Open door policy no dress code rules frequent all Hands and Leadership Lunches
Work From Abroad Program allowing up to 40 days of work outside your contracting country
We celebrate diversity as one of core values join and drive one of the c-a-r-e initiatives together with us!