SecretaryAdministrative Assistant Sacred Heart—Auburn Hills
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Job Location:
Auburn Hills, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Secretary/Administrative Assistant: Sacred HeartAuburn Hills
Provide essential administrative communication and record-keeping support for the parish acting as the first point of contact managing schedules handling finances coordinating ceremonies (baptisms weddings funerals) and ensuring the smooth daily operation of the parish office all while offering a welcoming presence to parishioners and visitors. Key duties involve managing mail phones databases supplies and supporting the parish administrator with specific tasks like scheduling and communication.
This is a part-time position at 18 hours per week. Work hours are Monday Tuesdays and Wednesdays from 9 am to 3 pm.
Key Responsibilities
Reception & Communication:
- Greet visitors and answer phones direct inquiries and take messages.
- Handle incoming and outgoing mail emails and general correspondence.
- Serve as the main liaison between parishioners staff and clergy.
Administrative Support:
- Maintain office organization supplies and appearance.
- Manage parish calendars schedules and meeting arrangements.
- Proofread weekly bulletins and other parish communications.
Record Keeping & Data Management:
- Update and maintain parishioner data using ParishSoft.
Financial & Logistical Support:
- Assist with processing donations and financial records.
- Order office and church supplies (hosts candles literature).
- Coordinate logistics for funerals events and ministries.
Skills & Qualifications
Essential
- Strong organizational clerical and computer skills.
- Excellent communication (written/verbal) and interpersonal abilities.
- Discretion good judgment and a welcoming minister of presence attitude.
- Ability to multitask and work collaboratively.
- Candidates must be able to pass a background check and have or be willing to complete the Archdiocese of Detroit Protecting Gods Children workshop.
Preferred
- Knowledge of ParishSoft.
- Knowledge of Archdiocesan Financial Policies and Procedures.
Required Experience:
Junior IC
Key Skills
- Business Intelligence
- Car Driving
- Analysis
- Android
- Fireworks
