Office Assistant
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Job Location:
Arlington, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Assistant
Location: Arlington TX
Compensation: $65000 $75000
Benefits: Health Insurance performance bonus and PTO.
Position Overview
Our client is an established commercial general contractor with a long-standing presence in the market known for delivering high-quality restaurant construction projects and expanding into larger retail and commercial builds.
The Office Assistant will play a key role in supporting daily office operations and bookkeeping functions while helping the team maintain organized administrative and financial processes. This role will work closely with company leadership and will have the opportunity to contribute to building internal systems and procedures as the company continues to grow.
This position is ideal for a detail-oriented and proactive professional who enjoys working in a fast-paced small business environment and wants the opportunity to grow alongside the organization.
Key Responsibilities
- Process Accounts Payable (AP) including reviewing coding and entering vendor invoices into QuickBooks Online
- Support Accounts Receivable (AR) functions including tracking incoming payments assisting with invoicing and maintaining accurate records
Manage daily office administrative tasks and provide general office support
Open and organize incoming mail and billing documentation
Review billing emails and prepare invoices and documentation for processing
Maintain organized digital and physical filing systems for financial records and company documents
Assist with coding and entering accounting data as directed by leadership
Ensure documentation and records are accurate organized and accessible
Required Qualifications
3-5 years of experience in an Office Assistant Office Manager or bookkeeping role
Experience using QuickBooks Online for invoice entry or basic bookkeeping tasks
Strong attention to detail and accuracy when handling financial documents
Strong organizational and administrative skills
Ability to follow instructions and work collaboratively within a small team environment
Comfortable working with Apple products (Mac computers iPhones iPads)
Experience using Microsoft 365 including Excel and Outlook
Proactive mindset with the ability to stay productive and identify tasks independently
Preferred Skills & Traits
Experience working in the construction industry
Familiarity with Procore construction management software
Interest in helping develop and improve office processes and procedures
Tech-savvy with comfort learning new systems and tools
Strong communication and teamwork skills
Calm organized and patient approach when handling detailed administrative work
Ability to adapt in a growing company environment
Key Skills
- Typing
- Microsoft Office
- Data Entry
- Customer Service
- Computer Skills
- Microsoft Outlook
- QuickBooks
- Office Experience
- 10 Key Calculator
- Front Desk
- Filing
- Administrative Experience
