Executive Assistant

Mandaluyong - Philippines

Monthly Salary: PHP 20000 - 25000

Experience Required: 4-5years

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

The Executive Assistant to the Managing Director provides high-level administrative organizational and operational support.

This role requires professionalism discretion and strong coordination skills to ensure the efficient management of the MDs daily activities and strategic priorities. The Executive Assistant serves as a key liaison between the Managing Director and internal and external stakeholders.

Key Responsibilities

Executive & Administrative Support

Manage the MDs calendar schedule meetings appointments and business travel.
Screen and manage calls emails and correspondence; prioritize urgent matters.
Prepare reports presentations memos and executive documents.
Handle confidential and sensitive information with the highest level of discretion.

Coordination & Communication

Act as the primary point of contact between the Managing Director and employees partners clients and vendors.
Coordinate management meetings board meetings and executive briefings.
Prepare meeting agendas take minutes and track action items.
Assist in drafting internal communications and executive announcements.

Project & Operations Support

Support Managing Directorled projects initiatives and strategic plans.
Monitor timelines deliverables and follow-ups across departments.
Conduct basic research data gathering and documentation as required.
Assist in preparing business proposals and management reports.

Office & Cross-Department Support

Maintain organized filing systems (physical and digital).
Coordinate with HR Finance Operations Merchandising and other departments as needed.
Ensure compliance with company policies procedures and management directives.

Key Competencies

Attention to detail and accuracy.
Proactive and solution-oriented mindset.
Strong interpersonal and coordination skills.
Ability to work independently and under pressure.
Flexibility adaptability and time-management.
High level of integrity confidentiality and professionalism.

Requirements

Qualifications

Bachelors degree in business administration Management or a related field.
Minimum of 25 years of experience as an Executive Assistant Personal Assistant or Senior Administrative Assistant preferably in the retail or fashion industry.
Proficient in MS Office Google Workspace and office productivity tools.
Excellent written and verbal communication skills.

Working Conditions

Full-time position (Monday to Saturday).
May require extended working hours based on business needs.
Office-based or hybrid depending on company requirements.

Required Skills:

Qualifications Bachelors degree in business administration Management or a related field. Minimum of 25 years of experience as an Executive Assistant Personal Assistant or Senior Administrative Assistant preferably in the retail or fashion industry. Proficient in MS Office Google Workspace and office productivity tools. Excellent written and verbal communication skills. Working Conditions Full-time position (Monday to Saturday). May require extended working hours based on business needs. Office-based or hybrid depending on company requirements.

The Executive Assistant to the Managing Director provides high-level administrative organizational and operational support. This role requires professionalism discretion and strong coordination skills to ensure the efficient management of the MDs daily activities and strategic priorities. The Execut...