Administrative Assistant

The Administrative Assistant provides essential administrative and clerical support to the operations team helping ensure the smooth day-to-day functioning of business processes. This role involves managing documentation coordinating internal communication assisting with operational tasks and maintaining organized records. The ideal candidate is detail-oriented highly organized and proficient in Microsoft Office 365 with the ability to work efficiently in a structured business environment.

Key Responsibilities

Administrative Support

• Provide general administrative and clerical support to operations and management teams.
• Prepare and maintain documentation reports and internal records.
• Organize files maintain digital documentation systems and ensure records are accurate and up to date.

Scheduling & Coordination

• Assist with scheduling meetings appointments and operational tasks.
• Coordinate with internal teams to ensure smooth communication and workflow.
• Support operational scheduling and task tracking when required.

Communication Support

• Handle internal communications and correspondence through email phone or messaging platforms.
• Route inquiries and requests to the appropriate departments or personnel.
• Assist with preparing professional email responses and documentation when needed.

Data Entry & Reporting

• Enter and maintain operational data within internal systems.
• Prepare reports and spreadsheets for management review.
• Assist in tracking key operational metrics and documentation.

Operational Support

• Assist with various clerical tasks that support business operations.
• Help coordinate internal processes documentation and reporting requirements.
• Provide support for special projects or operational initiatives as assigned.

• Bachelors degree in Business Administration Management or a related field preferred.
• Minimum 13 years of experience in administrative support or office coordination roles.
• Experience working in a professional business environment is required.
• Strong proficiency in Microsoft Office 365 (Excel Word Outlook PowerPoint Teams).

Skills Competencies

• Strong organizational and time management skills
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple administrative tasks simultaneously
• Strong problem-solving and coordination abilities
• Professional communication and interpersonal skills

• HMO with 1 free dependent upon hire
• Life Insurance
• 20 PTO credits annually
• VL and SL cash conversion
• Annual Performance-Based Merit Increases and Employee Recognition
• Great Company Culture
• Career Growth and Learning
• Dayshift
• 35000 - 39500 all in

Required Experience:

Junior IC