Administrator, Capital Procurement

Under general supervision responsible for purchasing and related capital contract administration activities within an area of the department procuring the goods and services necessary for the daily operations of the Authority maintenance of both its rolling stock and physical plant and design and construction of its capital projects including but not limited to the Red Line Extension project Rolling Stock procurements and other major construction projects.

PRIMARY RESPONSIBILITIES

Responsible for various types of capital procurements such as preparation of bid proposals (including Invitations for Bids Requests for Proposals and Letters of Interest and Qualifications) review of contractor responses and preparation recommendations in accordance with all applicable laws and CTA regulations.

Administers addendums directive letters change orders and process orders for contracts as required.

Reviews contract specifications conducts pre-bid and pre-award meetings determines responsiveness and responsibility of bidders negotiates contracts and change orders; and coordinates contractual approvals with responsible departments.

Coordinates and participates in evaluation selection and negotiation committees to obtain goods or services as directed.

Meets with vendors and CTA departments (Construction Engineering Law & Diversity) as needed to assess needs and maintains a file of current product catalogs and price schedules.

Prepares requests for concurrence and approval from funding on procurements as necessary.

Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position may include the following jobs:

Job Title

None

CHALLENGES

Funding/Budget Constraints Market Conditions Shifting Needs/Priorities Compressed Time Schedule Regulatory Compliance/Constraints Vendor Performance Consultation and Coordination with User Law Capital Investment and Diversity departments to ensure that all laws and program requirements are met in the contracting process.

EDUCATION/EXPERIENCE REQUIREMENTS

Bachelors degree in Business Administration or Engineering or a combination of education and experience related to this position.

Three (3) years of experience in office administration project management capital procurement or construction procurement preferred.

PHYSICAL REQUIREMENTS

Must be able to walk sit and carry up to 10 pounds.

Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE SKILLS AND ABILITIES

General knowledge and understanding of formal bidding principles & procedures and Capital Construction solicitations.

Working knowledge of the Microsoft Office Suite and the applications of these products in support of purchasing activities.

Strong verbal and written communication skills.

Basic skill in reading and interpreting specifications drawings and purchase requests.

Good analytical organizational & project management skills.

Ability to negotiate and resolve conflict.

General knowledge of Federal State and Local procurement regulations and guidelines

Ability to prepare clear and concise written reports and correspondence.

WORKING CONDITIONS

General office environment

Occasionally required to visit operating locations including; Bus Garages Rail Shops and construction sites.

Subject to normal garage/shop hazards such as noise dust grease moving vehicles etc. when visiting field locations

Subject to weather conditions when evaluating the provision of service.

This position is considered a C-List position under the Revolving Door prohibition within the State Officials and Employees Act (5 ILCS 430/5-45) which contains a number of post-employment restrictions CTA employees in C-list designated positions must follow. Among other requirements listed in this statute CTA employees in C-list designated positions are required to follow State notification procedures to the Office of the Executive Inspector General prior to acceptance of any applicable non-State employment or may be fined significant penalties.

EQUIPMENT TOOLS AND MATERIALS UTILIZED

Personal computer and related software (Microsoft Word Power Point Excel etc.)

Standard office equipment.