Office Administrator PA
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Job Location:
Johannesburg - South Africa
Monthly Salary:
ZAR 10000 - 10000
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
Requirements
Core Administrative Duties
- Co-ordinate deliveries and collections
- Quotations
- Pipeliner Maintenance
- Answering phones and emails and directing queries to the correct person.
- Preparing documents such as letters reports memos and presentations.
- Maintaining filing systems (electronic and physical).
- Data entry and maintaining accurate records/databases.
- Organising travel arrangements flights accommodation itineraries.
- Greeting and assisting visitors / collecting clients and couriers at reception.
- Handling documentation of incoming and creating new stock codes.
- Managing office equipment (printers phones laptops etc.) and reporting issues.
- Managing calendars scheduling meetings appointments and events.
Financial & Operational Support
- Import shipment tracking
- Creating purchase orders
- Create packing list
- Assisting with budget tracking
- Maintaining petty cash and basic bookkeeping tasks.
- Coordinating internal communication between factories.
- Supporting their Accountants with on boarding documents leave records or training schedules.
General Office Coordination
- Ensuring office cleanliness and organisation
- Coordinating meetings agendas minutes catering and equipment setup.
- Tracking deadlines and follow-ups for management.
- Helping with company events or team-building activities.
Compliance & Document Control
- Maintaining compliance records and ensuring documents are up to date.
- Managing confidential information securely.
- Updating company policies or manuals as directed.
- Statutory requirements
Required Skills:
Core Administrative Duties Co-ordinate deliveries and collections Quotations Pipeliner Maintenance Answering phones and emails and directing queries to the correct person. Preparing documents such as letters reports memos and presentations. Maintaining filing systems (electronic and physical). Data entry and maintaining accurate records/databases. Organising travel arrangements flights accommodation itineraries. Greeting and assisting visitors / collecting clients and couriers at reception. Handling documentation of incoming and creating new stock codes. Managing office equipment (printers phones laptops etc.) and reporting issues. Managing calendars scheduling meetings appointments and events. Financial & Operational Support Import shipment tracking Creating purchase orders Create packing list Assisting with budget tracking Maintaining petty cash and basic bookkeeping tasks. Coordinating internal communication between factories. Supporting their Accountants with on boarding documents leave records or training schedules. General Office Coordination Ensuring office cleanliness and organisation Coordinating meetings agendas minutes catering and equipment setup. Tracking deadlines and follow-ups for management. Helping with company events or team-building activities. Compliance & Document Control Maintaining compliance records and ensuring documents are up to date. Managing confidential information securely. Updating company policies or manuals as directed. Statutory requirements
Required Education:
Grade 12
Company Industry
IT Services and IT Consulting
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
