Administrator Office
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Job Location:
Pretoria - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
To provide administrative and office support to the Executive Assistant to the Managing Director (MD) ensuring the smooth day-to-day functioning of the MDs office and related administrative processes.
Key Performance Areas (KPAs) Key Performance Indicators (KPIs)
Administrative & Office Support
- Provide general administrative assistance to the Executive Assistant and MDs office.
- Maintain orderly electronic and physical filing systems.
- Capture update and maintain records schedules or other related documents.
- Assist with document management scanning and archiving.
Diary & Meeting Coordination Support
- Assist with scheduling meetings appointments and internal engagements.
- Prepare meeting packs agendas and supporting documentation.
- Follow up on outstanding actions and deadlines on behalf of the Executive Assistant.
Communication & Liaison
- Liaise with internal departments and external stakeholders as required.
- Screen log and redirect emails calls and correspondence appropriately.
Basic Marketing & Internal Communication Support
- Assist with the preparation and distribution of internal notices and announcements.
- Upload and manage content on internal communication platforms (e.g. internal TV screens notice boards intranet or email communications).
- Coordinate updates messaging and visuals in line with guidance from Executive Assistant or marketing.
- Support internal campaigns events or initiatives from an administrative and coordination perspective.
Travel Support
- Assist with travel arrangements.
- Coordinate logistics for meetings events or functions linked to the MDs office.
Ad-hoc & Support Tasks
- Provide ad-hoc administrative and coordination support as required.
- Perform other reasonable administrative duties in support of the Executive Assistant and MDs office.
- Assist with prioritised tasks during busy operational periods.
Working conditions: Limited travel. Working after hours may be required.
Qualifications & Experience:
- Grade 12 / Matric - Required
- Relevant administrative office management or business-related qualification Required
- Minimum of 5 years experience in an administrative office support or clerical role - Required
- Exposure to a corporate or professional office environment - Required
- Experience with internal communication tools (e.g. email notices screens notice boards) - Advantageous
Skills & Knowledge Required:
- Microsoft Office:
- Microsoft Outlook (email and calendars)
- Microsoft Word
- Microsoft Excel (basic spreadsheets)
- Microsoft PowerPoint (basic formatting)
- Ability to learn and use internal systems and communication platforms
- Good written and verbal communication skills
- Strong attention to detail and accuracy
- Organisational and time-management skills
- Ability to follow instructions and meet deadlines
- Willingness to learn and take guidance
- Professional courteous and service-oriented approach
- Ability to handle confidential information with discretion
PersonalAttributes:
1. Problem solving find solutions when emotions are involved.
2. Stress tolerance coping with stressful situations.
3. Empathy understanding & appreciating how others feel.
4. Independence be self-directed and free from emotional dependency.
5. Teamwork cooperation with others good-natured attitude and encouraging people.
6. Persistence sticking with tasks not giving up dislike leaving things unfinished.
7. Rule following adhere to rules and strictly follow work regulations.
8. Planning enjoy making detailed plans and long-terms plans.
Required Experience:
Junior IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
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