Roadshow Coordinator, Corporate Events

First Global Management Services

Job Location:

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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What You Would Get To Do

The Roadshow Coordinator is responsible for planning and executing high-profile roadshows by collaborating with Corporates Institutional Equity Sales Investment Banking and Capital Markets teams. This role involves extensive coordination of logistics including travel accommodations and virtual meeting arrangements while maintaining seamless communication with corporate management teams and internal stakeholders. The Roadshow Coordinator will demonstrate strong organisational skills the ability to work independently and a commitment to excellence creativity and teamwork.

Your Contributions

Work closely with Corporates Institutional Equity Sales Investment Banking and Capital Markets to design and execute roadshows
Build strong relationships with Corporate management teams as well as with other internal constituents
Heavy calendar management and meeting coordination for investors clients and internal teams
Heavy logistic coordination for in-person roadshows including but not limited to hotels ground transportation private air and commercial air
Heavy logistics coordination for virtual/hybrid roadshows including but not limited to Zoom conference calls and large group virtual meetings
Maintain and communicate logistics travel schedules and agendas with Corporate contacts salespeople and other participants for multiple events at the same time
Reconcile all roadshow expenses
Source vet and contract venues for events with client input
Negotiate with vendors for cost effectiveness as appropriate; commercial focus on the bottom line
Identify new venues and vendors to differentiate roadshows and provide new experiences to clients
Arrange conference calls and webcasts and coordinate ad hoc technology requests
Provide real-time support for participants even if after hours leading into an event
Create and send logistical information and coordinate other materials for events as needed
Must be able to balance a clients demands and prioritise work based on a high volume of work
Able to work independently with specialists and clients with little guidance
Back up coverage for colleagues as needed within the team
Excellent working relationship with managers clients and peers alike
Advanced supplier knowledge; ability to negotiate value adds for cost efficiencies or enhanced attendee experience
Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)

What We Are Looking For

3-5 years experience working on complex Deal Roadshows in the Financial industry
3 years professional experience in Roadshows events marketing and/or communications
Strong working knowledge of the Microsoft Office specifically Excel
Experience in management and training teams both in planning and execution of Roadshows
Highly organised ability to handle multiple tasks to meet strict deadlines
Excellent time management and multi-tasking skills
Ability to effectively and extensively interact with all levels of senior-ranking officers
Adaptability to situations and ever-changing demands
Accessible and responsive at all times; tasks and requests by client often happen outside of normal business hours - must be available to respond accordingly in accordance with SLAs
A calm and flexible approach to handling pressure and stress.
Professional responsive and polite in extremely difficult circumstances
Resourceful ambitious and proactive
Creative problem solver and team player

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:

Private Healthcare (Medical and Dental) from day 1
17 Days Annual Leave PLUS Public Holidays
Employee Assistance Program including 24/7 support counselling and legal consultation
Complimentary Access to Headspace Maven & more
Wellness Stipend
Personal Volunteer Day
Life Insurance
Enhanced Sick Pay each Year
Mobile Phone Allowance
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

#LI-TS1 #LI-Hybrid

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

Required Experience:

Building a Brand Starts with a StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed amo...