Facilities Office ManagerReceptionist (STF3162)

RESPONSIBILITIES:

Essential Functions

• Perform general office duties and provide clerical support including but not limited to answering phones/taking messages word processing directing customer inquiries data entry making signs/flyers copying scanning maintaining electronic files organizing etc.
• Assist with incoming and outgoing deliveries.
• Assist facilities employees with procuring materials equipment etc.
• Assist Director and Coordinators with the day-to-day operations.
• Create work order requests.
• Prepare and process purchase orders.
• Maintain documentation maintenance and testing of the following items: security & fire alarms sprinkler systems emergency lights fire extinguishers GFCI and Fire Marshal inspections.
• Coordinate Surplus inventory.
• Oversee usage of HutchCC Credit cards.
• Provide high quality customer service and support for faculty staff students venders and other community members.
• Arrive on time for work attend work regularly and successfully complete the responsibilities of the position.
• Comply with HCC policies procedures and practices.
• Serve actively on campus committees.

Secondary -

• Perform other responsibilities as assigned by the Facility Coordinators and Director of Facilities.

QUALIFICATIONS (Essential):

• High school diploma or equivalent required; Associate degree preferred.
• Professional phone and receptionist skills required.
• Demonstrated competence through education and/or work experience in the following skills: Computer: keyboarding word processing data entry spreadsheets Access Excel and other window-based programs; calculator/adding machine operation filing and record keeping.
• Practice good customer service and maintain confidentially in an office-centered environment.
• Excellent organizational skills required.
• Proven ability to: work independently efficiently accurately and reliably; exhibit appropriate professional standards of personal conduct on the job communicate effectively and tactfully with a wide variety of people; and handle information in a confidential manner.
• Establish and maintain effective professional relationships with staff students faculty and other HutchCC customers.
• Physical requirements: exhibit manual dexterity to dial a telephone to enter data into a computer and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; visual acuity to view a computer terminal; Medium/Indoor and outdoor work environment/ light to medium physical demands capacity.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Essential functions and the physical and mental qualifications must be performed with or without reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
• Successful completion of a physical capacity screening and drug screen required.

HOURLY WAGE and STATUS:

The hourly rate of pay is commensurate with qualifications as determined by the HutchCC administration. This full-time clerical support staff position is 12 months annual (261 work days) 40 hours per week benefit eligible at-will and non-exempt.

APPLICATION:

To apply for this position through BambooHR please visit

If you have questions regarding this position please submit an email with your questions to

HUTCHINSON COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER

To view the HCC Non Discrimination Notice please visit

HutchCC reserves the right to revise job responsibilities as the need occurs. This position announcement does not constitute a written or implied contract of employment; rather it is a clarification of the responsibilities of the position. The HutchCC Administration may change this job description at any time.

Required Experience:

IC