Admin Assistant Windhoek

Windhoek - Namibia

Monthly Salary: Not Disclosed

Experience Required: 1-3years

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Summary:

We are seeking a detail-oriented and proactive Admin Assistant to join our dynamic team in Windhoek within the fast-paced automotive industry. This role is critical in ensuring the smooth daily operations of our facility by providing essential administrative and operational support. The ideal candidate will play a key role in maintaining efficient communication flows managing front-desk operations and supporting both management and frontline staff. With a strong focus on organization accuracy and customer service the Admin Assistant will contribute directly to enhancing workplace productivity and operational excellence. This is an excellent opportunity for a motivated individual with 13 years of experience to grow within a reputable automotive organization develop valuable skills and become an integral part of a high-performing team.

Responsibilities:

Manage switchboard operations including answering directing and routing incoming calls professionally and efficiently.
Provide real-time support to cashiers by assisting with transaction processing handling payments and maintaining accurate records.
Maintain organized filing systems (digital and physical) for all administrative and operational documents.
Ensure timely and accurate communication between departments including relaying messages scheduling appointments and coordinating logistics.
Monitor office supplies inventory and initiate reordering as needed to prevent disruptions.
Support daily administrative tasks such as data entry document preparation and report generation.
Identify and resolve minor operational issues promptly demonstrating strong problem-solving abilities.
Maintain a professional and welcoming front-desk presence representing the company with integrity and courtesy.
Assist in preparing reports presentations and other materials as required by management.
Stay current with company policies and procedures and demonstrate a willingness to learn and adapt to new systems and processes.

Requirements

Requirements:

13 years of relevant administrative or operational support experience in a fast-paced environment.
Proficiency in switchboard operation and call management in a professional setting.
Proven ability to assist with cashiering tasks including handling cash processing payments and maintaining transaction accuracy.
Exceptional organizational skills with the ability to manage multiple tasks efficiently under pressure.
Strong attention to detail and commitment to accuracy in all administrative duties.
Excellent verbal and written communication skills with the ability to interact confidently with customers colleagues and management.
Effective time management and prioritization skills to meet deadlines and maintain workflow efficiency.
Demonstrated problem-solving abilities with a proactive approach to resolving issues.
Willingness to learn new systems processes and technologies.
High school diploma or equivalent; additional certification in office administration is a plus.
Proficiency in Microsoft Office Suite (Word Excel Outlook) and basic computer literacy.

Summary:We are seeking a detail-oriented and proactive Admin Assistant to join our dynamic team in Windhoek within the fast-paced automotive industry. This role is critical in ensuring the smooth daily operations of our facility by providing essential administrative and operational support. The idea...

Summary:

Responsibilities:

Manage switchboard operations including answering directing and routing incoming calls professionally and efficiently.
Provide real-time support to cashiers by assisting with transaction processing handling payments and maintaining accurate records.
Maintain organized filing systems (digital and physical) for all administrative and operational documents.
Ensure timely and accurate communication between departments including relaying messages scheduling appointments and coordinating logistics.
Monitor office supplies inventory and initiate reordering as needed to prevent disruptions.
Support daily administrative tasks such as data entry document preparation and report generation.
Identify and resolve minor operational issues promptly demonstrating strong problem-solving abilities.
Maintain a professional and welcoming front-desk presence representing the company with integrity and courtesy.
Assist in preparing reports presentations and other materials as required by management.
Stay current with company policies and procedures and demonstrate a willingness to learn and adapt to new systems and processes.

Requirements

Requirements:

13 years of relevant administrative or operational support experience in a fast-paced environment.
Proficiency in switchboard operation and call management in a professional setting.
Proven ability to assist with cashiering tasks including handling cash processing payments and maintaining transaction accuracy.
Exceptional organizational skills with the ability to manage multiple tasks efficiently under pressure.
Strong attention to detail and commitment to accuracy in all administrative duties.
Excellent verbal and written communication skills with the ability to interact confidently with customers colleagues and management.
Effective time management and prioritization skills to meet deadlines and maintain workflow efficiency.
Demonstrated problem-solving abilities with a proactive approach to resolving issues.
Willingness to learn new systems processes and technologies.
High school diploma or equivalent; additional certification in office administration is a plus.
Proficiency in Microsoft Office Suite (Word Excel Outlook) and basic computer literacy.