Project Assistant (Administrative)

We are a mechanical contractor with construction experience encompassing a diverse range of commercial and government projects including data centers hospitals sports stadiums convention centers hotels and research laboratories. Our mission is to deliver best-in-class mechanical systems through engineering craftsmanship and the relentless pursuit of innovation and safety.

Job Title: Project Assistant (Administrative)
Location: Lima Ohio 45801
Reports to: Project Management
FLSA Status: Non-Exempt

ABOUT US:Upland Mechanical Inc. is a wholly owned subsidiary of EMCOR Group. Inc. Upland is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects including data centers hospitals sports stadiums convention centers hotels and research laboratories.

SUMMARY
The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.

• Administratively assist with the execution and management of the terms of project contracts.
  Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence matrices and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies procedures and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

SUPERVISORY RESPONSIBILITIES
None.

QUALIFICATIONS
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION AND EXPERIENCE

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

COMPUTER SKILLS

• Direct experience with Microsoft Office Word and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

REQUIRED ATTRIBUTES
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must possess excellent written and verbal communications skills and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate cooperate and collaborate with multiple levels of employees government agencies general and subcontractors and suppliers.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

While performing the duties of this job the employee will be regularly required to commute to field locations.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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