Project Manager Events for Science based Organization

Alexandria, VA - USA

Yearly Salary: $ 70000 - 72000

Posted on: 2 days ago

Vacancies: 1 Vacancy

Job Summary

Replies within 24 hours

Task 2: Events-specific logistical planning project management services and support

Labor Categories: Work to be performed by Project Manager-Events; Events Coordinator

Service Requirements:

Ability to manage multiple large/high profile events simultaneously.
Ability to handle quick-turnaround (i.e. within the hour or same day) requests.
Recommend and reserve (once approved) audience-appropriate offsite venues for nation-wide outreach opportunities.
Recommend engaging format options for outreach activities including but not limited to activities such as expo events networking sessions breakout sessions or concurrent sessions.
Coordinate any building security needs with the venue and NSF.
Oversee all logistical elements of designated events including but not limited to working with the venue staff to manage venue contracts (i.e. electric internet rentals etc.) signage/decor shipping to and from events and overseeing any catering needs.
Independent room setup and take down for smaller events/projects.
Provide pricing/purchasing for signage/décor in concert with the NSF branding team.
Provide set-up breakdown and support throughout event to ensure it runs smoothly. This may require expertise in coordinating with venue staff and others regarding special access for items/equipment in storage during shows.
Responsible for coordinating on-the-ground material equipment or product purchases with OLPA contact onsite (submit documentation to COR OLPA contact and Event Manager within one business day post event).

Task 3: Trade show/Expo style Exhibit/Activation Kit

Labor Categories: Work to be performed by Project Manager-Events; Event Coordinator

Ability to design build manage maintain ship store set up and tear down an expo-style booth or activation kit. Kits may change based on the event and may include some all or none of the below potentially requiring customization depending on the event. A potential exhibit kit might include:

Chairs Tables Custom Cabinets Flooring/Carpet/Carpet padding

Monitors Seating Lighting Handouts

Hanging signs Lockable storage solutions Item displays Furniture as appropriate

Projectors Laptops VR/AR/XR equipment Cords/cables/connectors

Walls/Custom printed graphic walls Other equipment and materials as designated

Expo requirements:

Experienced staff able to engage with and manage relationships with event coordinators for various events/exhibits/expos.
Experienced staff with the demonstrated ability to work from established talking points and provide excellent customer service to visitors to the NSF event space.
Ability to provide recommendations for design buildout and implementation of a physical NSF booth exhibit.
Access to and permission for emergency on-the-ground purchasing (i.e. additional copies of materials extra printing etc.).
Ability to manage maintain and forecast inventory levels and materials.
Ability to manage day-to-day operations independently with high levels of coordination professionalism and customer service.
Ability to anticipate needs and requirements for various events/expos and work closely with NSF staff to ensure that needs are met.
Current expertise/knowledge of best practices for large-scale expo events. Example events include SXSW Consumer Electronics Show scientific conferences press conferences symposiums.
Experience working with various shipping companies and groups to ensure timely delivery and return of events materials either from site to storage or site to site as required.
Capability to deploy expo kit(s) to events either early-warehouse access or direct-to-site as required and ability to ship either return to base or directly to other events as necessary.
Ability to send a team (potentially including staff outside of the designated event coordinator(s)/manager(s)) to event sites to coordinate and assist with setup and breakdown on the show floor. The team should have the necessary experience and knowledge to resolve any issues that may arise with the expo/event coordinators (with NSF input as necessary and within normal business practices of issue resolution). These activities should be able to be performed with limited involvement of NSF staff (unless decisions/payment are required).

Compensation: $70000.00 - $72000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

Our Mission

To envision a disease-free world

We partner with health and science emerging government and commercial organizations to advance their innovations. The complexity of the business of science medicine and technology requires leaders to create a unique voice in a highly regulated industry. We guide leaders using our 20 years of history with modern perspectives and time-tested results.

Our Vision

We are a team of specialized leaders who possess a love for the why.

We are a strategic communications and marketing firm with hubs in Boston NY DC and South Florida. We partner with global leaders deploying decades of experience in client success to solve complex challenges.

Required Experience:

Replies within 24 hoursTask 2: Events-specific logistical planning project management services and supportLabor Categories: Work to be performed by Project Manager-Events; Events CoordinatorService Requirements: Ability to manage multiple large/high profile events simultaneously. Ability to handle q...

Replies within 24 hours

Task 2: Events-specific logistical planning project management services and support

Labor Categories: Work to be performed by Project Manager-Events; Events Coordinator

Service Requirements:

Ability to manage multiple large/high profile events simultaneously.
Ability to handle quick-turnaround (i.e. within the hour or same day) requests.
Recommend and reserve (once approved) audience-appropriate offsite venues for nation-wide outreach opportunities.
Recommend engaging format options for outreach activities including but not limited to activities such as expo events networking sessions breakout sessions or concurrent sessions.
Coordinate any building security needs with the venue and NSF.
Oversee all logistical elements of designated events including but not limited to working with the venue staff to manage venue contracts (i.e. electric internet rentals etc.) signage/decor shipping to and from events and overseeing any catering needs.
Independent room setup and take down for smaller events/projects.
Provide pricing/purchasing for signage/décor in concert with the NSF branding team.
Provide set-up breakdown and support throughout event to ensure it runs smoothly. This may require expertise in coordinating with venue staff and others regarding special access for items/equipment in storage during shows.
Responsible for coordinating on-the-ground material equipment or product purchases with OLPA contact onsite (submit documentation to COR OLPA contact and Event Manager within one business day post event).

Task 3: Trade show/Expo style Exhibit/Activation Kit

Labor Categories: Work to be performed by Project Manager-Events; Event Coordinator

Ability to design build manage maintain ship store set up and tear down an expo-style booth or activation kit. Kits may change based on the event and may include some all or none of the below potentially requiring customization depending on the event. A potential exhibit kit might include:

Chairs Tables Custom Cabinets Flooring/Carpet/Carpet padding

Monitors Seating Lighting Handouts

Hanging signs Lockable storage solutions Item displays Furniture as appropriate

Projectors Laptops VR/AR/XR equipment Cords/cables/connectors

Walls/Custom printed graphic walls Other equipment and materials as designated

Expo requirements:

Experienced staff able to engage with and manage relationships with event coordinators for various events/exhibits/expos.
Experienced staff with the demonstrated ability to work from established talking points and provide excellent customer service to visitors to the NSF event space.
Ability to provide recommendations for design buildout and implementation of a physical NSF booth exhibit.
Access to and permission for emergency on-the-ground purchasing (i.e. additional copies of materials extra printing etc.).
Ability to manage maintain and forecast inventory levels and materials.
Ability to manage day-to-day operations independently with high levels of coordination professionalism and customer service.
Ability to anticipate needs and requirements for various events/expos and work closely with NSF staff to ensure that needs are met.
Current expertise/knowledge of best practices for large-scale expo events. Example events include SXSW Consumer Electronics Show scientific conferences press conferences symposiums.
Experience working with various shipping companies and groups to ensure timely delivery and return of events materials either from site to storage or site to site as required.
Capability to deploy expo kit(s) to events either early-warehouse access or direct-to-site as required and ability to ship either return to base or directly to other events as necessary.
Ability to send a team (potentially including staff outside of the designated event coordinator(s)/manager(s)) to event sites to coordinate and assist with setup and breakdown on the show floor. The team should have the necessary experience and knowledge to resolve any issues that may arise with the expo/event coordinators (with NSF input as necessary and within normal business practices of issue resolution). These activities should be able to be performed with limited involvement of NSF staff (unless decisions/payment are required).

Compensation: $70000.00 - $72000.00 per year

Our Mission

To envision a disease-free world

We are a team of specialized leaders who possess a love for the why.

Required Experience:

Key Skills

Marketing
Catering
Organizational skills
Hospitality Experience
Management Experience
HubSpot
Event Planning
Events Management
Project Management
Event Marketing
Leadership Experience
negotiation

Apply Now

About Company

LaVoieHealthScience

LaVoieHealthScience's purpose is to seamlessly connect our clients with their stakeholders by marketing, PR, & IR breakthroughs in life science, biotech, & medtech industries.

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click