Event Logistics & Project Management Lead
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Job Location:
Alexandria, VA - USA
Yearly Salary:
$ 70000 - 72000
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Replies within 24 hours
Event Logistics & Project Management Lead
LaVoieHealthScience Alexandria VA (Client Site)
Contingent Upon Contract Award Anticipated Start Date: July 1
LaVoieHealthScience Alexandria VA (Client Site)
Contingent Upon Contract Award Anticipated Start Date: July 1
At LaVoieHealthScience we help life science and healthcare innovators tell their stories with clarity purpose and impact. Our work sits at the intersection of science strategy and storytellingand our events are a powerful extension of that mission. Theyre where ideas become experiences where innovation meets audience and where our clients visions come to life.
Were seeking an Event Logistics & Project Management Lead who thrives in dynamic environments and brings both strategic thinking and flawless execution to high-profile science-driven events across the country. If you love orchestrating complex experiences solving problems in real time and creating moments that elevate brands and spark engagement this role offers a meaningful opportunity to contribute to work that matters.
This position will be based onsite at our clients location in Alexandria VA and is contingent upon contract award with an anticipated start date of July 1.
What Youll Do
As a key member of our integrated communications team youll lead the planning logistics and execution of national-scale events and outreach activities. Your work will help shape how scientific and healthcare organizations connect with stakeholders influencers and the broader innovation ecosystem.
Core Responsibilities: Manage multiple large-scale or high-visibility events simultaneously with precision and professionalism.
Respond quickly to evolving needs including same-day or within-the-hour requests.
Research recommend and secure audience-appropriate venues for national outreach opportunities.
Develop engaging event formatsexpo activations networking sessions breakout discussions concurrent programmingthat support strategic communication goals.
Coordinate building and venue security needs with internal stakeholders and onsite teams.
Oversee all logistical elements: venue contracts technical requirements (electric internet rentals) signage décor shipping and catering.
Independently set up and break down smaller events and project spaces.
Collaborate with branding and creative teams to source price and purchase signage and décor aligned with brand identity.
Provide hands-on support throughout each event ensuring seamless setup execution troubleshooting and breakdown.
Manage onsite purchases of materials or equipment and submit documentation promptly post-event.
Respond quickly to evolving needs including same-day or within-the-hour requests.
Research recommend and secure audience-appropriate venues for national outreach opportunities.
Develop engaging event formatsexpo activations networking sessions breakout discussions concurrent programmingthat support strategic communication goals.
Coordinate building and venue security needs with internal stakeholders and onsite teams.
Oversee all logistical elements: venue contracts technical requirements (electric internet rentals) signage décor shipping and catering.
Independently set up and break down smaller events and project spaces.
Collaborate with branding and creative teams to source price and purchase signage and décor aligned with brand identity.
Provide hands-on support throughout each event ensuring seamless setup execution troubleshooting and breakdown.
Manage onsite purchases of materials or equipment and submit documentation promptly post-event.
Expo & Activation Leadership
A major part of this role involves designing building and managing expo-style booths and activation kits that bring scientific and healthcare narratives to life. Youll apply best practices from major industry eventsSXSW CES scientific conferences press briefings symposiumsto create experiences that resonate with diverse audiences.
You Will: Design maintain store ship and deploy modular expo kits tailored to each event.
Coordinate with shipping partners to ensure timely delivery and return of materials.
Manage early-warehouse access or direct-to-site shipments as needed.
Deploy and supervise onsite teams to handle setup breakdown and day-of operations with minimal reliance on internal staff.
Troubleshoot issues on the show floor with confidence professionalism and a solutions-oriented mindset.
Coordinate with shipping partners to ensure timely delivery and return of materials.
Manage early-warehouse access or direct-to-site shipments as needed.
Deploy and supervise onsite teams to handle setup breakdown and day-of operations with minimal reliance on internal staff.
Troubleshoot issues on the show floor with confidence professionalism and a solutions-oriented mindset.
Who Thrives Here
This role is ideal for someone who: Excels in fast-paced high-stakes environments.
Has deep experience in event logistics especially large-scale expos and science- or innovation-focused events.
Communicates clearly and collaborates effectively with diverse partners.
Brings a proactive hands-on approach to problem-solving.
Understands how events contribute to broader communication visibility and thought-leadership strategies.
Loves creating order structure and memorable experiences in dynamic settings.
Has deep experience in event logistics especially large-scale expos and science- or innovation-focused events.
Communicates clearly and collaborates effectively with diverse partners.
Brings a proactive hands-on approach to problem-solving.
Understands how events contribute to broader communication visibility and thought-leadership strategies.
Loves creating order structure and memorable experiences in dynamic settings.
Why LaVoieHealthScience
Joining LaVoieHealthScience means becoming part of a mission-driven team that helps life science and healthcare innovators shape the future. Youll work alongside strategists storytellers scientists and creatives who are passionate about elevating breakthrough ideas and advancing human health.
Youll also enjoy: A collaborative supportive culture that values curiosity and initiative
Opportunities to work on high-impact projects across the life sciences ecosystem
Professional growth within an award-winning integrated communications agency
A role where your work directly influences visibility engagement and scientific impact
Opportunities to work on high-impact projects across the life sciences ecosystem
Professional growth within an award-winning integrated communications agency
A role where your work directly influences visibility engagement and scientific impact
Compensation: $70000.00 - $72000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
Our Mission
To envision a disease-free world
We partner with health and science emerging government and commercial organizations to advance their innovations. The complexity of the business of science medicine and technology requires leaders to create a unique voice in a highly regulated industry. We guide leaders using our 20 years of history with modern perspectives and time-tested results.
Our Vision
Our Vision
We are a team of specialized leaders who possess a love for the why.
We are a strategic communications and marketing firm with hubs in Boston NY DC and South Florida. We partner with global leaders deploying decades of experience in client success to solve complex challenges.
Key Skills
- HVAC Engineering
- Legal & Compliance
- Administration Support
- HR Marketing
- Arabic English Translation
About Company
LaVoieHealthScience's purpose is to seamlessly connect our clients with their stakeholders by marketing, PR, & IR breakthroughs in life science, biotech, & medtech industries.
