Events and Operations Associate

Job No: 554281; 01/16/2026

EVENTS AND OPERATIONS ASSOCIATE
Administrative Analyst Specialist III - E
University Advancement

Salary Range: $6382 - $9297/Monthly (Budgeted Hiring Salary Range $6382-$6640/Monthly)

Work Schedule: Full-Time Monday-Friday 8:00 a.m. to 5:00 p.m.; Must be willing to work evenings weekends and flexible hours for events. Exempt classification.

Essential Functions: Under the direction of the Executive Director of University Events Protocol and Special Initiatives the Events and Operations Associate supports the mission of the University and University Advancement by coordinating and executing high-profile events and ensuring effective operational processes within the Engagement and Events unit. The incumbent performs a wide range of complex and varied administrative responsibilities that require independent judgment initiative and comprehensive knowledge of event management practices in accordance with university policies and procedures. Working collaboratively with the Executive Director and the Director of Events and Operations the Associate contributes to the planning organization and assessment of high-volume and institutionally significant events including Commencement presidential initiatives systemwide conferences and activities involving community and external stakeholders. The position requires independent coordination of multiple projects and the ability to anticipate challenges resolve issues proactively and uphold the Universitys standards of excellence in event delivery. The incumbent also partners with the Director of Finance Operations to support efficient program operations and responsible resource utilization including budget preparation monitoring and reconciliation. As a key liaison for University Advancement the Associate communicates with designated vendors and contractors to secure required insurance fiscal and compliance documentation including contract review and the facilitation of pre-event and post-event invoicing and payments. Serving as an integral member of the Engagement and Events unit the Associate ensures that all events and initiatives are executed in a manner that reflects the Universitys mission values and strategic priorities.

Required Qualifications & Experience: Bachelors degree from an accredited four-year college or university in hospitality management business administration communications or related field. Three years of progressively responsible experience in event planning event operations or comprehensive administrative support including the development or improvement of policies and procedures. Working experience with event budgeting and reviewing contracts. Knowledgeable of events management and best practices. Proficiency in Microsoft Office Suite and working knowledge of Adobe Creative Suite. Must possess; excellent interpersonal written and verbal communication skills; strong organizational and multi-tasking abilities; keen attention for detail; and the ability to prioritize multiple projects. Ability to work independently and as part of a team; communicate and interact effectively with all levels of internal and external constituents and stakeholders; and make independent decisions and exercise sound judgment and maintain confidentiality. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University Los Angeles as part of the CSU system is a State of California Employer. As such the University requires all employees upon date of hire to reside in the State of California. As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Experience in a nonprofit or higher education environment including familiarity with advancement alumni relations or donor engagement events. Experience with coordinating large-scale academic ceremonies such as Commencement. Knowledgeable of applicable university and/or CSU systemwide policies and procedures.

Closing Date: Review of applications will begin on January 30 2026 and will continue until the position is filled; however the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21 2017 as a condition of employment.

In addition to meeting fully its obligations under federal and state law California State University Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance civility and respect for the rights and sensibilities of each individual. To that end all qualified individuals will receive equal consideration without regard to economic status race ethnicity color religion disability national origin or cultural background political views sex or sexual orientation gender or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities women and persons with a disability to apply. Upon request reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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