Administrative Assistant 3

Northwestern State University is currently accepting applications for anAdministrative Assistant 3.

The primary purpose of this position is to provide administrative support to the Director of University Libraries as well as support the library faculty and staff of Watson Memorial Library. This position contributes to the mission of University Libraries through the completion of tasks related to fiscal affairs human resources compliance and overall help University Libraries personnel provide research and services to faculty staff and students.

The official job specifications for this role as defined by the State Civil Service can be found here.

Primary responsibilities

• Preparing vouchers for paying invoices and keeping track of expenses for the University Libraries ecosystem.
• Ordering supplies as directed for the University Libraries ecosystem.
• Field phone calls and providing information to callers.
• Onboard and coordinate student workers employed by Watson Memorial Library including tracking mandatory training for student workers.
• Handling payroll for student workers (inputting of timesheet information).
• Coordinating inventory considerations for the University Libraries ecosystem.

The primary location for this position is Watson Memorial Library on the main campus in Natchitoches. This position may coordinate with the other locations of University Libraries (Prince Library on the main campus the Library at Leesville and the Library at CONSAH - Shreveport).

Work schedule:Monday through Friday

(Hours M-Th 7:30 am to 5 pm F 7:30 am to 12 pm.)

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Antigone Speed HR Specialist

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator Julie Powell ) Room 306 of the Friedman Student Union or email:.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.