Sr. Executive Purchase & Stores

Job Description : Sr. Executive - Purchase & Stores
Location: Dehgam Diploma or Bachelor’s degree in Engineering / Supply Chain / Commerce OR equivalent.
Qualification:
Experience: 5 to 6 years of relevant experience in plant purchase and stores function in a manufacturing environment.

Role Summary :
To manage plant-level purchase and stores operations effectively by ensuring timely procurement proper inventory control accurate documentation and smooth inward–outward material movement in line with company policies and plant requirements.

Key Responsibilities :
Purchase & Procurement
• Carry out plant-level general purchases such as stationery furniture electrical items electronic gadgets office and plant utility items.
• Handle plant-related and maintenance-related purchases including spare parts tools consumables equipment and machinery.
• Coordinate purchase of plant equipment and machinery in consultation with Purchase Head and Plant Head.
• Obtain quotations prepare comparative statements and process Purchase Requisitions (PR) and Purchase Orders (PO) as per company procedure.
• Follow up with vendors for timely delivery documentation and compliance with agreed terms.
• Maintain approved vendor list and purchase records.

Stores Operations
• Manage stores inward and outward movement of materials.
• Ensure proper documentation including GRN issue slips return notes and gate passes.
•Maintain accurate records of receipt issue and balance of materials.
•Ensure proper storage identification and FIFO practices for all materials.
•Coordinate with Production Maintenance and other departments for timely issue of materials.

Inventory Control
• Maintain optimum inventory levels to avoid shortages or excess stock.
• Conduct periodic physical stock verification and reconcile variances.
• Ensure physical stock matches system records.
• Identify slow-moving and non-moving items and report to management.

Equipment AMC & Service Records
• Maintain records of newly purchased equipment and machinery including installation warranty and service details.
• Track AMC and service contract renewals for plant equipment.
• Coordinate timely servicing and maintain complete documentation.

Documentation ERP & Compliance
• Update and maintain purchase and stores records in ERP / SAP / Excel as applicable.
• Maintain vendor master purchase history and inventory reports.
• Support internal and external audits related to purchase and stores.
• Ensure compliance with company policies procedures and internal controls.
Coordination & Reporting
• Coordinate with Purchase Head Plant Head Finance Maintenance and Production teams.
• Provide regular updates on purchase status stock levels and critical materials.
• Support cost control initiatives and process improvements at plant level.

Skills & Competencies
• Knowledge of plant purchase and stores operations
• Understanding of inventory control and documentation
• Working knowledge of ERP / SAP systems
• Vendor coordination and follow-up skills
• Good record-keeping and organizational ability
• Ability to work independently at plant level

Key Performance Indicators (KPIs)
• Timely availability of materials
• Inventory accuracy and stock variance
• Purchase turnaround time
• AMC and service renewal compliance
• Audit observations related to Purchase & Stores

Required Skills:

Vat Erp Manufacturing Compliance Quotation Excel Sap Documentation Inventory Control Work Independently