Administrative Assistant Fiat Classical Academy

Fiat Classical Academy in Aurora IN is hiring a highly organized and proactive person to support the Head of Mission and Headmaster in a wide range of tasks in the areas of administration development admissions and student life.

Responsibilities and Duties:

Administrative/Office

• Represent the school in a professional yet warm manner when answering the phone and door
• Understand the annual cycle of events and needs with the ability to proactively advance tasks pertaining to upcoming events.
• Schedule space reservations with the parish
• Manage office tasks such as organizing and keeping paper files making copies and managing the printers
• Record-keeping of income and expenses
• Prepare checks to pay invoices
• Make purchases for administrators and staff
• Run errands such as picking up orders making purchases and delivering flyers to businesses and schools
• Prepare manage and execute mailings such as annual tax letters the annual report and the end of year appeal (including students personal letters and families contacts)
• Send information to parishes and schools for admissions and publicity purposes (bulletin announcements flyers etc.)
• Complete paperwork on behalf of the Head of Mission and Headmaster
• Initiate regular check-ins with the Head of Mission and assist in prioritization of item

Development

• Manage Salesforce platform for donor and admissions information including data entry tracking and running of strategic reports. (Note: training will be provided.
• Keep track of donor correspondence including writing thank you notes
• Plan an annual event to thank benefactors
• Assist with the annual Gala

Admissions

• Coordinate scheduling of preview days and family tours
• Annual set-up and management of TADS online portal for financial aid and tuition management
• Collect family information and complete online Choice Scholarship (voucher) applications

Student Life

• Manage Safe Parish database and volunteer onboarding

Qualities Needed

• Faithful practicing Catholic
• Able to preserve confidentiality
• Excellent written and verbal communication skills
• Able to work with Word Excel and Google documents as well as Salesforce and TADS databases. Training will be provided
• Attention to detail and thoroughness in accomplishing tasks
• Able to determine priorities and meet deadlines

Reports to: Head of Mission
Compensation: Commensurate with experience and expertise.
Hours: This is a part-time position for three days a week in the office. The days of the week are flexible.

Please send a resume cover letter and three references to:

Head of Mission Brad Macke

or by mail to

or mail to: Fiat Classical Academy PO Box 63 Aurora Indiana 47001.

Required Experience:

Junior IC