Accounts Payable Specialist
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Description
Position Overview:
The Accounts Payable Specialist supports the Finance & Budget Department within the Office of the County Engineer (OCE) by ensuring the accurate timely and compliant processing of accounts payable transactions. Reporting to the Accounts Payable Supervisor this role aids daily financial operations by efficiently processing invoices coordinating payments and working with internal and external stakeholders. This position plays a key role in supporting Countywide Procure-to-Pay (P2P) initiatives to enhance pre-invoice processing increase consistency in documentation requirements and establish efficient standardized processing timelines.The Accounts Payable Specialist supports these efforts by assisting with pre-invoice review activities ensuring qualified invoices are processed in accordance with established procedures and helping streamline workflows across purchasing contracting and payment functions. This role demands strong attention to detail coordination skills and the ability to navigate complex financial systems and processes. The position directly contributes to improving the Countys ability to process purchase orders and payments efficiently supporting continuity of construction repairs recovery efforts and other operational activities that impact public safety and essential community facilities.
Job Duties:
- Coordinate with internal divisions within the Office of the County Engineer Harris County Precincts and external agencies to support accounts payable activities.
- Initiate and manage purchase orders addendums and replacements in PeopleSoft.
- Receive review and process invoices through eBuilder OpenText Tririga and PeopleSoft in accordance with County procedures.
- Review and approve invoices in OpenText to ensure accuracy completeness and compliance.
- Coordinate directly with vendors to resolve invoice discrepancies payment issues and documentation requirements.
- Monitor purchase order balances and allocate payments to the appropriate accounts.
- Enter Commissioners Court approval dates and maintain accurate invoice records.
- Support the processing of Requests for Proposals (RFPs) as assigned.
- Conduct research and compile assemble and analyze financial and operational data to support departmental needs.
- Ensure timely processing of invoices and related tasks to meet established deadlines.
- Perform other duties as assigned.
- Responsibilities may evolve based on departmental needs and operational priorities.
Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.Requirements
Requirements:
Education
- High School diploma or equivalent.
Experience:
- 3 years of verifiable Accounts Payable experience.
Knowledge Skills & Abilities (KSAs)
- Office 365 Experience (Outlook Word Excel).
- Ability to operate standard office equipment in a professional office environment.
- Adobe PDF.
- Strong written and verbal skills for effective communication with various government agencies and the public.
- Strong organizational skills in managing records and files.
- Analytical skills and attention to detail - review invoice coding/images.
- Accuracy and efficiency - input data promptly and accurately.
- Ability to learn new software quickly and adapt to procedural changes easily.
- Ability to prioritize daily tasks effectively and handle multiple assignments within deadlines.
- Possession of a valid Texas drivers license a good driving record and the ability to operate a county vehicle.
- Consistent attendance punctuality and reliable presence for scheduled work.
- Build and maintain cooperative effective and productive working relationships using tact patience and courtesy.
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.Preferences
Preferences:
Education
- Bachelors degree in accounting finance business administration or related field.
Experience:
- Experience with Invoice OCR - Workflow Management Systems.
- Experience with complex procure-to-pay solutions Systems.
- Experience developing and delivering training.
Knowledge Skills & Abilities (KSAs)
- Knowledge of the PeopleSoft ERP system
- Proficient in Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word Outlook PowerPoint Visio)
- Ability to exercise flexibility in accommodating shifting priorities demands and schedules
- Working knowledge of Harris County government and procedures
- Knowledge of eBuilder project management software
General Information
Position Type and Typical Hours of Work:
Full-Time Regular 40 hours per week.
Subject to early mornings late evenings weekends and holidays at times depending upon the project or workload.
Salary: Commensurate experience based on 26 pay periods.
Physical Demands and Environmental Exposure:
Most assignments will be performed in an office meeting or operations command center environment but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).
This position requires bending stooping and lifting up to 25 lbs. as well as frequent walking standing sitting reaching and ascending/descending stairs.
The physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
FEATURED BENEFITS:
Medical vision and dental insurance.
Wellness.
Professional development opportunities.
Flexible spending accounts.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
IC
Key Skills
- Business Continuity Planning
- Food Technology
- ABAP
- Import
- Electrical & Automation
- Adobe
