Safety Administrator Maternity Cover (12 months fixed term)

Join us as a Team Administrator to provide high quality confidential secretarial support to the Safety Risk ORM & Governance Manager and general administrative support to the Safety & Risk team - including the transference and filing of documentation to approved formats/locations and ensuring that the safety management system remains structured and audit ready. Duties include:

• Providing support to the Safety Risk ORM & Governance Manager e.g.
  • Liaising with internal and external stakeholders
  • Have a good understanding/awareness of the key activities issues and priorities of the H&S team
  • Management and synchronisation of diaries
  • Accurate management and processing of confidential information
  • Production and writing up of presentations weekly and monthly reports and other documentation for publication
  • Organisation and coordination of meetings
  • Preparation of papers collation and distribution of minutes and other reports
  • Filtering and responding to internal and external queries

• Providing day to day Safety & Risk administration support to the Safety & Risk Team 
• Updating/maintaining the Safety Management System database for the department
• Preparing (formats) documents for the Safety & Risk department  
• Assists the Safety & Risk department with assembly of support documents
• Act as a resource for general administrative enquiries and information
• Maintenance of various Safety & Risk registers 
• Compile and prepare reports on a weekly monthly basis 
• Assisting with the organization and administration of Safety & Risk campaigns 

Qualifications :

Qualifications: 

• 5 years experience in a similar administration role
• Post-secondary education in Business Administration or related field (e.g. BTEC in Business Studies or a Secretarial Diploma)

Technical Knowledge: 

• Experience in mining oil & gas or construction would be desirable
• Excellent keyboard skills - must be highly accurate & have a typing speed of around 90 WPM
• High level of familiarity/capability with Microsoft Office Suite (Word Excel PowerPoint PowerBi SharePoint etc.) 
• IOSH Managing Safely would be advantageous  
• NEBOSH General Certificate would be advantageous   

Additional Information :

• Excellent written oral communication and interpersonal skills 
• Compliant with internal review processes 
• Confidentiality and accuracy are key

Remote Work :

No

Employment Type :

Contract