Executive Assistant

Los Angeles, CA - USA

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

We work together to disrupt and innovate within the industries we touch. Our team is made up of specialists with deep expertise and a wide network spanning across each of our key sectors. We bring on business leaders with proven experience to ensure innovation and success.

About The Role

The Executive Assistant will be a key member of our team providing high-level administrative and operational support to multiple executives across the Forest Road Company. This role blends classic EA responsibilities with light office management and administrative coordination. The ideal candidate is proactive highly organized calm under pressure and capable of managing competing priorities across different work styles. They must communicate with exceptional clarity uphold a white-glove level of service and operate with judgment befitting the financial services industry.

Key Responsibilities:

Executive & Administrative Support

Manage and optimize complex multi-executive calendars including prioritization sequencing and proactive conflict resolution.
Coordinate meetings calls and events across time zones and with external stakeholders in financial services media and partner organizations.
Prepare and circulate meeting materials support agenda creation and ensure follow-ups are captured and executed.
Draft clear concise and professional correspondence on behalf of executives.
Support light travel coordination (domestic and international) as needed.

Project & Workflow Coordination

Assist with administrative components of internal projects including gathering information preparing summaries formatting documents tracking deliverables and coordinating cross-team communication.
Maintain organized systems for files databases and shared documents.
Upload maintain and track contacts in Salesforce for assigned executives.
Support compliance-related administrative tasks appropriate for a financial-services environment (e.g. handling confidential information with strict discretion).

Relationship Management

Serve as a polished reliable point of contact for internal and external stakeholders including investors board members operating company leaders and service providers.
Build strong working relationships across teams to ensure effective communication and seamless workflow.

Office Management & Operations (Century City)

Oversee incoming and outgoing mail packages and documents; ensure timely routing to the appropriate teams or individuals.
Support general office administration (e.g. supplies vendor coordination guest management room scheduling).

What Great Looks Like in This Role

Proactive: Anticipates needs solves problems before they escalate and adds structure to ambiguity.
Clear Communicator: Writes and speaks with precision and professionalism; knows how to communicate up.
Highly Organized: Manages multiple priorities executives and workflows without dropping details.
Firm but Diplomatic: Sets boundaries pushes for clarity and can say no diplomatically when needed.
Discreet & Trusted: Handles sensitive information with absolute confidentiality.
Judgment-Led: Understands the pace polish and expectations of a financial-services environment.
Service-Oriented: Delivers a high-touch best-in-class experience to executives and stakeholders.

Qualifications:

5 years of executive assistant experience ideally supporting multiple executives or a fast-moving leadership team.
Experience in financial services private equity asset management entertainment or similarly high-stakes industries preferred.
Demonstrated ability to manage complex calendars and logistics in a dynamic setting.
Exceptional written and verbal communication skills.
Strong proficiency with Microsoft suite of products and productivity tools; comfortable learning new systems quickly.