Elders Services Medical Assistant Health Records

Open: January 14 2025Close: When Filled Job Title: Medical Assistant Health RecordsDepartment: EldersReports To: Director Hours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 844 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:This position is responsible for organizing and maintaining Elder Service health records including scanning filing electronic filing of documents as required. Process continual flow of health information materials health record updates and deliver/retrieve documents within the and maintain confidentiality of all patient health information and adhere to PTOI and Elder Services confidentiality rules policies and MA assist with scheduling appointments work with other entities to ensure smooth administrative support to Elder Services/HoRR departments as position is a combination of working directly with elders and completing administrative tasks. Record patient history and personal information. Uphold and maintain confidentiality of all elder information to adhere to Elders Services and PTOI confidentiality policies rules and Duties and Responsibilities:Provide a high level of customer service involving culturally appropriate interactions and connections with customers the community and multi-line phone routes telephone calls and documents messages. Able to distinguish priority of calls and notifies appropriate staff administrative support and back up including answering phones appointment scheduling compose and or generate letters and mail distribution as needed. Displays a positive friendly and helpful attitude with all elders residents and policy and procedures related to HIPAA laws confidentiality laws code of ethics and privacy information in community charts as well as scans resident documentation into Care Suite such as physician orders and nursing notes assessments progress notes lab reports x-ray results correspondence etc. either manually or electronically into the elders elder records are properly completed assembled per established protocols coded updated with insurance coverage providers NOK etc. before information from records for insurance companies Medicare Medicaid VA accordance to established policies and procedures and privacy portion of death certificates as with Care Suite Electronic Health Records (EHR) or similar clinical and administrative information in a timely manner performs word processing duties correspondence filing and other clerical duties related to PHI documentation reports and the PTOI in a positive and professional manner when interacting with residents co-workers and the positive interpersonal relations skills in dealing with staff elders s and in written and oral communication and computer time management and organizational confidentiality of protected health information including verbal written and electronic and Records Releases of information in resident electronic health record. As well as files in Community elders health elder appointments coordinate services outside Elder services and other administrative duties as neededAssists with home visits as needed as directed by supervisor(s).Transports Elders when directed by and participates in annual mandatory training as well as required PTOI employee other duties as assigned. Supervisory ResponsibilitiesNo supervisory and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceHigh school diploma or of a Washington State Medical Assistant certification (MA-C) program from an accredited institution demonstrating the requisite job knowledge skills and abilities is also required. Candidates must hold a current and unrestricted MA-C license in the state of Washington 1 2 years of experience as a Medical Assistant in a Native American setting is required. Knowledge of an Electronic Health Record system such as Care Suite is required. Working knowledge of medical terminology anatomy and physiology coding and other aspects of health information is required. Health Records experience SkillsAbility to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. The majority of contacts are within the House of Respect and Tribal community although there will be outside the Tribe such as local hospitals specialty providers urgent care settings long term care SkillsAbility to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and AbilityAbility to apply common sense understanding to carry out instructions furnished in written oral or diagram to deal with problems involving several concrete variables in standardized assignments involves some creative thinking or development of processes or or CertificatesMust have a valid and unrestricted Washington State Drivers License. Drivers License must not contain any restrictions that would otherwise prevent an employee from driving a GSA vehicle and proof of State Certification as a Medical BLS provide proof of completed COVID vaccination before interview or be fully vaccinated prior to Skills and AbilitiesSkill in operation of computer patient health portal and other office in outlook excel word and related ability to have interpersonal knowledge of maintaining and managing files and records (numerically andalphabetically).Knowledge of health l record ability to type 60 with Care Suite EHR and Microsoft possess the ability to teach patients and be flexible of the patients of and the ability to maintain strict confidentiality of medical and administrative records adhering to the standards for health record-keeping under HIPAA and Privacy DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee occasionally is required to stand and employee is occasionally required to stand and stoop kneel crouch or vision abilities required by this job include close vision color vision and ability to adjust to sit for extended lengths of time. Manual and finger dexterity for operation of personal computer and routine lift and/or move up to 25 EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is low to physical exertion is low to are frequent employee contacts and interruptions during the may be stressful at times due to multi-tasking and critical deadlines and due to the sensitive or confidential issues being majority of time with limited exposure to outside elements. The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404