Office Manager

San Francisco, CA - USA

Monthly Salary: Not Disclosed

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Who we are:

For over 25 years Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving surveillance eDiscovery and analytics solutions. We securely capture and preserve the communications data of the worlds most highly regulated firms giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. Its a place where you can genuinely make an impact and be recognized for it.

We believe great businesses thrive on diversity inclusion and the contributions of all employees. To that end we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other completely free of barriers.

About the Role

Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15000 sq ft with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members with event space to host our clients and partners.

Global Relay is seeking a proactive and highly organized Office Manager to support our San Francisco office. This role is central to creating a welcoming efficient and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations vendor coordination employee support and event execution.

Your Responsibilities

Office Operations

Own the day-to-day operations of the SF office ensuring it is always organized functional and welcoming
Manage office supplies and equipment including inventory tracking ordering distribution and invoice reconciliation
Maintain overall office appearance and cleanliness coordinating cleaning repairs and maintenance
Partner with building management contractors and vendors to resolve issues quickly and cost-effectively
Greet visitors manage check-ins and ensure office security procedures are followed
Handle phone operations incoming calls messages mail courier deliveries and collections

Administrative and Cross-functional Support

Create and maintain vendor records administrative templates and office documentation
Support HR and Business Operations teams with new-hire onboarding (office tours access card setup background screening coordination)
Ensure compliance with local Health & Safety regulations
Provide ad hoc administrative and project support to executive management and other teams as needed

Events & Hospitality

Coordinate and support in-house events including client partner and internal team events
Arrange catering and on-site event logistics ensuring a polished and professional experience
Support internal social events that help build community and connection within the office

About You

3 years of administrative experience in a fast-paced environment
Post-secondary education preferred
Excellent organizational time-management and prioritization skills with strong attention to detail
Proficient in Microsoft Office applications (Word Excel Access PowerPoint Outlook)
Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
A self-starter mindset with a strong work ethic and appetite for continuous learning
Ability to exercise tact and discretion and be trusted with confidential information
Goal-oriented self-starter who can work independently and reliably with minimal supervision and who has an appetite for continuous learning
Friendly can-do attitude with a customer-focused approach

Compensation:
Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of addition to the annual base salary (range listed below) compensation for this role also includes commissions extended health benefits and 401k contributions.

San Francisco - Base salary range

$85000$110000 USD

What you can expect:

At Global Relay theres no ceiling to what you can achieve. Its the land of opportunity for the energetic the intelligent the driven. Youll receive the mentoring coaching and support you need to reach your career goals. Youll be part of a culture that breeds creativity and rewards perseverance and hard work. And youll be working alongside smart talented individuals from diverse backgrounds with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity equity and inclusion.

We seek to ensure reasonable adjustments accommodations and personal time are tailored to meet the unique needs of every individual.

To learn more about our business culture and community involvement visit .

Required Experience:

Who we are:For over 25 years Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving surveillance eDiscovery and analytics solutions. We securely capture and preserve the communications data of the worlds most highly regulated firms giving them gre...