Accounting Specialist Purchasing

Newton, MA - USA

Monthly Salary: $ 3213 - 3838

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

JOB TITLE: ACCOUNTING SPECIALIST - PURCHASING

FLSA STATUS: NON-EXEMPT

BENEFITS STATUS: FULL-TIME 12 MONTHS

SALARY (MONTHLY): OFF6 $3213-$3838

5% LOCAL SUPPLEMENT

GENERAL STATEMENT OF JOB

Under general supervision performs all aspects of the purchasing process. Reports to the Chief Finance Officer.

DUTIES AND RESPONSIBILITIES

Maintain requisitions and purchase order data uphold the integrity of our purchasing process and ensure purchases do not exhaust more funding than is available.

ESSENTIAL JOB FUNCTIONS

All aspects of purchasing including but not limited to:

Assist school treasurers department heads and other purchasers in finding the best price when procuring goods and services
Maintain vendor records and communicate unauthorized vendors to school treasurers department heads and other purchasers
Review requisitions for appropriateness typographical errors budget coding and funding availability before approval as purchase orders
Approve requisitions based on federal state and CCS purchasing policies guidelines rules and regulations
Data management and reporting
Periodic (monthly/weekly) review and maintenance of outstanding purchase orders
Maintain up-to-date purchasing manual
Provide training to new purchasers
Communication written and oral with purchasers department heads vendors software representatives state officials and outside auditors
Compilation and timely reporting of various statistical reports including but not limited to Recycling and HUB
Manage and reconcile the Procurement Card Program
Facilitate the development of procedures to streamline operational functions of purchasing
Assist with fiscal year-end process
Generate reports as needed and requested
Other duties as assigned

ADDITIONAL JOB FUNCTIONS

Performs other duties as assigned by the Chief Financial Officer
Backup for posting bank deposits and reconciling fixed assets

MINIMUM TRAINING AND EXPERIENCE

Minimum of an Associates Degree in Accounting Business Administration or a related field (preferred) and three years of experience in purchasing and/or computerized accounting (required)

Must be an energetic team player model impeccable ethical values and possess excellent verbal and written communication skills

Must be able to interpret and enforce policies and statutes

Must be organized and detail-oriented with the ability to problem solve apply reason and exercise independent judgment in completing assignments

Must be able to accomplish specific tasks meet established standards goals and deadlines

Must be willing to obtain certification as a local government purchasing officer and complete the NCASBO Academy program within 3 years of hire date

Position requires occasional overnight travel for training

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Requires light physical work. Must be able to lift mail and boxes up to twenty pounds. Must be able to sit at a computer for extended periods of time.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information.

Language Ability: Requires the ability to read understand and complete forms.

Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written or oral form.

Verbal Aptitude: Requires the ability to record and deliver information to explain procedures to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas to add subtract divide and multiply.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate levels of stress.

Physical Communications: Requires the ability to talk write and hear.

KNOWLEDGE SKILLS AND ABILITIES

General knowledge of standard office procedures.
High level of knowledge in computer operations with ongoing in-service training.
Working knowledge of general office equipment.
Ability to demonstrate proper telephone etiquette.
Ability to communicate effectively and politely with all levels of employees.
Ability to attend to details necessary to complete forms properly.
Ability to maintain confidentiality.
Ability to work without supervision.
Ability to exercise independent judgment and initiative in completing work assignments.

DISCLAIMER

This job description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees in this job. It is not a contract or guarantee of employment salary or benefits.

Required Experience:

JOB TITLE: ACCOUNTING SPECIALIST - PURCHASINGFLSA STATUS: NON-EXEMPTBENEFITS STATUS: FULL-TIME 12 MONTHSSALARY (MONTHLY): OFF6 $3213-$3838 5% LOCAL SUPPLEMENTGENERAL STATEMENT OF JOBUnder general supervision performs all aspects of the purchasing process. Reports to the Chief Finance Officer.DUTIES...