Director Purchasing

Reports To: Executive Director of Purchasing and Warehouse

Duty Days: 238 Days

Wage/Hour Status: Exempt

Pay Grade: B09

Qualifications:

Bachelors Degree in a related field

Minimum of 8 (eight) years professional level business experience in purchasing with at least three (3) years in school district purchasing management required.

Professional certification preferred TASBO ISM

Thorough knowledge of State of Texas purchasing laws applicable Federal regulations contracts contract law and the Uniform Commercial Code

Experience with Integrated Financial Systems

Excellent verbal and written communication skills

Proficiency in computer applications word processing and spreadsheets

Ability to effectively work with others to meet goals and resolve issues

Primary Purpose

Responsible for the day-to-day operation of all purchasing functions for the District. All of these duties shall be performed with a thorough knowledge and strict adherence to all federal state and local laws rules regulations and policies while providing the necessary support for the instructional and operational staff.

Major Duties and Responsibilities

1. Develop and maintain written policies and procedures regarding the Districts purchasing operations.
2. Develop annual goals and objectives to improve the efficiency of the purchasing function.
3. Develop and maintain the vendor database. Qualify vendors as required.
4. Manage the development of new and existing facility requirements for Furniture Fixtures and Equipment (FFE).
5. Coordinate the specifications selection procurement and delivery of FFE for new and existing facilities.
6. Develop and maintain District standards for routinely purchased items.
7. Oversee the competitive procurement process for the District to ensure fair and equitable business practices.
8. Maintain District compliance in all expenditures aggregating expenditures as necessary and providing guidance for end-user departments and schools.
9. Supervise and evaluate all Purchasing Department personnel.
10. Prepare the annual budget for the Purchasing Department.
11. Prepare routine and special reports as required for the Board of Trustees and District administration.
12. Stay abreast of developments in all areas of responsibility by participating in related professional and non-professional organizations and committees.
13. Oversee the review and approval of purchase orders to ensure accuracy of information calculations and coding.
14. Oversee the Districts Procurement Card Program.
15. Oversee the Contract Approval Process.
16. Develop and maintain vendor relationships that promote a positive image of the District.
17. Attend meetings of the Board of Trustees and other administrative meetings as needed.
18. Other duties as assigned by the Executive Director of Purchasing and Warehouse and Chief Financial Officer.

Equipment Used:

Personal computer tablets printer

Working Conditions:

Work with frequent interruptions maintain emotional control under stress. Occasional prolonged and irregular hours. Occasional travel inside and outside the district. Ability to sit or stand for extended periods.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Director