St. John Paul II Catholic Church

Bookkeeper

1. Prepares payroll on cycle determined by church this includes:

• Assembling approved time sheets or attendance records
• Posting hours worked/salary to be paid.
• Printing pre-post payroll journal to be reviewed and approved by Pastor
• Processing payroll

1. Posts all transactions to financial system using full accrual accounting including:

• Deposits generated by the church office staff for all funds received at the location.
• Payables as bills are received or encumbrances established.
• Disbursements for payables and other requests for payment
• Periodic liability payments
• Interest and other deposits made in savings accounts held in the Deposit & Loan company at DOSA.
• Journal entries needed to adjust the general ledger as needed justified and approved including corrections from bank statement.
• Payroll information
• Any accounts receivable entries needed by the church to track anticipated income from an established fee/loan arrangement.
• Budget information by month once approved by the church.

1. Prepares:
   • Monthly bank reconciliation and provides to Pastor for review.
   • Periodic financial reports as requested including budget to actuals profit & loss statements balance sheets.
   • Transaction listings in a variety of formats to show historical data for the budget preparations process.
   • Periodic vouchers based on the accounts receivable sub-ledger and provide those to the front office staff for distribution and contact with clients.
   • Cash flow statements for analysis by Pastor.
2. Maintains:

• All financial files & supporting documentation following guidance in the Diocesan Financial Polices & Procedures Manual.
• Necessary and updated reference material for the IRS DOL SSA State of Florida and DOSA.

1. Performs regular analysis on:
   • Distribution of income and expense transactions to ensure postings to the correct account particularly as they relate to the budget.
   • Actual income and expense items as compared to the budget in advance of delivery to the Pastor and Finance Council
   • Balance sheet accounts to detect improperly posted entries that result in incorrect debit or credit balances
   • Cash flow to ensure the parish has adequate funds to cover projected expenses.
2. Ensures the internal control system as required by diocesan policy is being followed from the perspective of a bookkeeper and to the extent possible from the position. This means that transactions are not posted or checks produced unless they are adequately documented and approved by appropriate authority. This includes periodic training of employees on the internal control system that must be followed by the site.
3. Provides advice to Pastor on fiscal management issues as they arise.
4. Other duties as assigned by the Pastor.

• Prefer a two-year or four-year degree in accounting.

• Three years experience with QuickBooks in an office environment or another accounting software package including payroll processing. Familiar with all State and Federal payroll tax filing requirements.
• Strong arithmetic skills proficient in Microsoft office must be able to work independently effective communication and organizational skills.
• Must be flexible and able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; communicate effectively with people from all socioeconomic backgrounds; professional appearance and demeanor. A good sense of humor and a spirit of generosity.
• Valid Florida drivers license. Must pass background screening and credit check.