People (HR) Administrator

Johannesburg - South Africa

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

The People Administrator will provide an essential administrative support to the People department ensuring that all employee data is accurate personnel files are compliant and the day-to-day life cycle tasks from onboarding to offboarding run smoothly. Furthermore the incumbent will provide adviceguidanceand support to line management within the sites and central office of their HR responsibility.

Required Skills:

Contracting:

Prepare offer letters contracts of employment andvarious addendumletters etc.
Assistand manage theopening of new files for employees and ensuring good filing system for employee personal files.
Checking and tracking records of all fixed term contracts andmaternity leavereports from the centres and liaisingwith Centre Administrators on any discrepancies and queries.

Employee Benefit Management:

Onboard new employees onto the group medical and/or insurance benefit.
Terminating existing employees from the company group benefit.
Assistingemployees with any changes related to their medical benefit.
Reconciliation of all 3rdparty benefits including Discovery and Momentum.
Ensure there are noadministrative errors (e.g. incorrect deductions missedenrollments).

Payroll:

Payroll is updated on time with all monthly changes.
Final changes are communicated to all affected employees in time.
Follow up with Centre Administrators on outstanding documents ofnew staffengagements.
Ensureall required documents are received on time and in good order as per the file audit checklist.
Respond to employee queriesregardingHR policies procedures and benefits.
Ensure that all consultancy invoices aresubmittedto finance on time for payments.

Onboarding and Offboarding:

Coordinate pre-boarding activities including offer letters background checks and new hire documentation.
Prepareon boardingschedules and ensure equipment system access and workspace are ready before start dates.
Serve as the primary point of contact for new employees during theironboardingperiod.
Collaborate with IT Payroll Facilities and other departments to ensure smooth integration.
Coordinateoff boardingprocesses including exit interviews finalpay checkprocessing and benefits termination.
Ensure return of companyproperty deactivation of system access and proper documentation.
Capture employee feedback during exit interviews and report insights to HR leadership.

Reporting:

Ensure that leave reports are pulled and auditedon a monthlybasis.
Ensure that the Fixed Term Report is managedmonthlyand line managers informed on end dates.
Monthly stats reporting of new engagement and terminations.
Maintaining a file audit report checklist in accordancetoour operating standard procedure.