Remote PSI Project Coordinator
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Job Location:
Barranquilla - Colombia
Monthly Salary:
Not Disclosed
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description Remote PSI Project Coordinator
Overview: Vinyl Labs is expanding its fleet graphics program across the USA and were hiring a
detail-oriented proactive and culturally aware Remote Project Coordinator to support and scale our PSI
(Print Ship Install) operations. This role focuses on coordinating vehicle wraps and fleet installs by
managing timelines communication and contractor scheduling between clients and our internal teams.
Job Type:
Training: 20 hours (Paid: $200 USD)
Remote: Full-time (Upon Training Completion)
Reports to: Operations Manager (Canada HQ)
Full-time Contractor Rate: $1500 USD/month
Bonus structure available after 6-month probation (based on install quality timelines and
contractor coordination metrics)
Responsibilities:
Coordinate vehicle installations between clients and certified contractors across the USA and
Canada
Manage Trello cards and track job status from design approval to install completion
Track production timelines and install readiness using Vinyl Labs database
Monitor and manage shipments tracking numbers and delivery status
Communicate install details project scope and design proofs clearly with contractors
Schedule and reschedule installs based on site readiness client availability and material timing
Maintain accurate records of contractor activity rates invoices and job outcomes
Use Zoho Books to process contractor invoices and monitor budget compliance
Escalate issues proactively to the Operations Manager and document resolution
Onboard new remote contractors using Vinyl Labs Standards and legal agreement
Manage and expand the remote installer/vendor network to support national project demands
Qualifications:
Fluent in English (spoken and written); excellent grammar and communication required
Bilingual in Spanish is a strong asset
High attention to detail and strong organizational skills
Proactive problem solver with high sense of urgency
Excellent written and verbal communication
Familiarity with Trello Google Calendar and workflow tools
Experience in project coordination logistics or contractor scheduling preferred
Ability to work North American business hours (PST/EST)
Tools Youll Use:
Trello (Job Tracking)
Google Calendar (Scheduling)
Google Sheets (Fleet Planning)
Zoho Books (Contractor Invoicing)
Vinyl Labs Contractor Database
Spark / Email / iMessage (Comms)
Phases of Growth:
Phase 1: Single Unit Coordination Goal: Learn to schedule one-off vehicle installs with a focus on
accuracy and timing.
Understand install types timelines and common blockers
Use the contractor database to assign jobs based on geography and availability
Match production timelines to install scheduling
Confirm details with clients and contractors and maintain Trello card status
Follow up on completion photos and confirm close-out details
Phase 2: Multi-Unit / Fleet Coordination Goal: Begin managing batch jobs with multiple vehicles and
regional contractors.
Monitor production queue and align with install dates
Batch vehicles by location and contractor capacity
Consolidate shipments where possible and reduce freight costs
Send client reminders and coordinate contractor time windows
Escalate issues like delays reprints or no-shows
Complete jobs in Trello with photos and install logs
Phase 3: Fleet Oversight Team Collaboration Goal: Own full coordination of fleet rollouts and support
contractor network.
Liaise with Vinyl Labs production design and shipping teams
Oversee multiple installs per day/week across time zones
Ensure contractors receive proofs install notes and updates
Track contractor performance and flag issues or repeat success
Train and onboard new contractors as we expand
Report weekly to the Operations Manager on job status risks and improvements
Overview: Vinyl Labs is expanding its fleet graphics program across the USA and were hiring a
detail-oriented proactive and culturally aware Remote Project Coordinator to support and scale our PSI
(Print Ship Install) operations. This role focuses on coordinating vehicle wraps and fleet installs by
managing timelines communication and contractor scheduling between clients and our internal teams.
Job Type:
Training: 20 hours (Paid: $200 USD)
Remote: Full-time (Upon Training Completion)
Reports to: Operations Manager (Canada HQ)
Full-time Contractor Rate: $1500 USD/month
Bonus structure available after 6-month probation (based on install quality timelines and
contractor coordination metrics)
Responsibilities:
Coordinate vehicle installations between clients and certified contractors across the USA and
Canada
Manage Trello cards and track job status from design approval to install completion
Track production timelines and install readiness using Vinyl Labs database
Monitor and manage shipments tracking numbers and delivery status
Communicate install details project scope and design proofs clearly with contractors
Schedule and reschedule installs based on site readiness client availability and material timing
Maintain accurate records of contractor activity rates invoices and job outcomes
Use Zoho Books to process contractor invoices and monitor budget compliance
Escalate issues proactively to the Operations Manager and document resolution
Onboard new remote contractors using Vinyl Labs Standards and legal agreement
Manage and expand the remote installer/vendor network to support national project demands
Qualifications:
Fluent in English (spoken and written); excellent grammar and communication required
Bilingual in Spanish is a strong asset
High attention to detail and strong organizational skills
Proactive problem solver with high sense of urgency
Excellent written and verbal communication
Familiarity with Trello Google Calendar and workflow tools
Experience in project coordination logistics or contractor scheduling preferred
Ability to work North American business hours (PST/EST)
Tools Youll Use:
Trello (Job Tracking)
Google Calendar (Scheduling)
Google Sheets (Fleet Planning)
Zoho Books (Contractor Invoicing)
Vinyl Labs Contractor Database
Spark / Email / iMessage (Comms)
Phases of Growth:
Phase 1: Single Unit Coordination Goal: Learn to schedule one-off vehicle installs with a focus on
accuracy and timing.
Understand install types timelines and common blockers
Use the contractor database to assign jobs based on geography and availability
Match production timelines to install scheduling
Confirm details with clients and contractors and maintain Trello card status
Follow up on completion photos and confirm close-out details
Phase 2: Multi-Unit / Fleet Coordination Goal: Begin managing batch jobs with multiple vehicles and
regional contractors.
Monitor production queue and align with install dates
Batch vehicles by location and contractor capacity
Consolidate shipments where possible and reduce freight costs
Send client reminders and coordinate contractor time windows
Escalate issues like delays reprints or no-shows
Complete jobs in Trello with photos and install logs
Phase 3: Fleet Oversight Team Collaboration Goal: Own full coordination of fleet rollouts and support
contractor network.
Liaise with Vinyl Labs production design and shipping teams
Oversee multiple installs per day/week across time zones
Ensure contractors receive proofs install notes and updates
Track contractor performance and flag issues or repeat success
Train and onboard new contractors as we expand
Report weekly to the Operations Manager on job status risks and improvements
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
