Accounting Specialist Department of Psychiatry in the College of Medicine

Gainesville, FL - USA

Monthly Salary: $ 50000 - 60000

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Accounting Specialist
Job Description:	The Department of Psychiatry in the College of Medicine at the University of Florida is seeking an Accounting Specialist to support the departments financial operations. Reporting to the Finance Manager this position is responsible for fiscal oversight compliance monitoring and financial reporting with a particular focus on activities related to the UF Center for Autism and Neurodevelopments SB112 grant. UF CAN HUB Proposals and Agreement Management: Works closely with staff to prepare Requests for Proposals Memorandums of Understanding and Intent to Negotiate agreements per the terms and requirements of the University of Florida. Once awards are issued manages purchase order requests and invoice processing. Prepares reports for each award and ensures payments meet the criteria as set by the State of Florida Legislature in SB112. Serves as custodian of the Research Participant Payment system and works closely with the micro-credential staff to ensure payments are completed timely and accurately. Medication Consultation Hotline: Serves as official backup for managing the Florida Department of Children & Families Medication Consultation Hotline. Coordinates scheduled time off with the Administrative Assistant logs and follow-ups on requests as needed and prepares documentation for physicians as required. Department Accounting Support: Assists with annual space reporting asset management and department reconciliations as needed. Serves as backup for financial spending and tracks internal awards. Assists with department distributions and audits all department Research Participant Payment funds to confirm compliance with UF policies and procedures. Other duties as assigned and when necessary
Expected Salary:	$50000 to $60000
Minimum Qualifications:	A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred:	Financial Analysis & Budgeting: Ability to analyze budgets and financial reports to ensure proper allocation and use of funds. Regulatory Compliance: Understanding of federal state and institutional regulations governing grant funding (e.g. Uniform Guidance Cost Accounting Standards). Accounting Software Proficiency: Experience with financial systems such as myPayment Solutions Corcentric UFIRST myUFL or similar platforms. Attention to Detail: Strong ability to track expenditures reconcile accounts and ensure accuracy in financial documentation. Audit Preparation & Documentation: Skilled in maintaining records and preparing for internal or external audits related to funding. Communication & Collaboration: Ability to work with program managers finance teams and external partners to coordinate disbursements and resolve issues. Problem-Solving: Capable of identifying and resolving discrepancies or errors in grant-related financial transactions. Advanced fiscal experience in higher education institution Advanced ability to use Excel spreadsheets PeopleSoft and Microsoft Word Knowledge of financial/accounting principles practices and procedures
Benefits and Compensation:	As one of the nations top public research university the University of Florida is dedicated to providing robust benefits options to support the wellbeing their employees. The university offers a range of complementary and affordable benefit options to meet your familys financial educational and health needs. Eligibility varies by position and FTE. Comprehensive insurance plans including medical dental vision and prescription coverage Flexible spending accounts employee wellness program and employee assistance program Financial security via our life and long-term disability insurance accident and illness insurance Plan for your future with retirement savings and investment options that grow with you Generous paid time off work options including vacation sick leave annual holidays and personal holiday and winter break Time to recover 8 weeks of paid parental and medical leave Enjoy discounts for on and off-campus activities and services
About the University of Florida (UF) Department of Psychiatry	The Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers labs and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment) a very active inpatient service psychiatry collaborative program for primary care practitioners school consultation program and community consultation services. The Department of Psychiatry spans services across adult addiction and child/adolescent specializations including a freestanding psychiatric hospital a large consult liaison service at the main UF Shands Hospital the Florida Recovery Center operated by our Addiction Division and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD).
ABOUT GAINESVILLE	The City of Gainesville holds many distinctions. Located in the northern part of Florida Gainesville is home to the states largest and oldest university (UF) and is one of the states centers of education innovation healthcare arts & culture sports and more. You can find the city routinely listed as one of the best college towns best places to live and best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings Gainesvilles numerous parks museums and lakes provide endless entertainment to thousands of visitors and locals every year. Things to do in Gainesville Visit Gainesville.
Special Instructions to Applicants:	Interested applicants should submit the following items as part of the online application: Cover letter that states applicants interest in the position and qualification relative to the credentials listed above Curriculum Vitae Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicants work potential in the field and capacity to be an effective colleague in an academic health sciences center. References will be requested from the Department should the applicant be considered. The University of Florida is An Equal Employment Opportunity Institution. If an accommodation due to a disability is needed to apply for this position please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Floridas Sunshine Law. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Accounting SpecialistJob Description:The Department of Psychiatry in the College of Medicine at the University of Florida is seeking an Accounting Specialist to support the departments financial operations. Reporting to the Finance Manager this position is responsible for fiscal...

Classification Title:	Accounting Specialist
Job Description:	The Department of Psychiatry in the College of Medicine at the University of Florida is seeking an Accounting Specialist to support the departments financial operations. Reporting to the Finance Manager this position is responsible for fiscal oversight compliance monitoring and financial reporting with a particular focus on activities related to the UF Center for Autism and Neurodevelopments SB112 grant. UF CAN HUB Proposals and Agreement Management: Works closely with staff to prepare Requests for Proposals Memorandums of Understanding and Intent to Negotiate agreements per the terms and requirements of the University of Florida. Once awards are issued manages purchase order requests and invoice processing. Prepares reports for each award and ensures payments meet the criteria as set by the State of Florida Legislature in SB112. Serves as custodian of the Research Participant Payment system and works closely with the micro-credential staff to ensure payments are completed timely and accurately. Medication Consultation Hotline: Serves as official backup for managing the Florida Department of Children & Families Medication Consultation Hotline. Coordinates scheduled time off with the Administrative Assistant logs and follow-ups on requests as needed and prepares documentation for physicians as required. Department Accounting Support: Assists with annual space reporting asset management and department reconciliations as needed. Serves as backup for financial spending and tracks internal awards. Assists with department distributions and audits all department Research Participant Payment funds to confirm compliance with UF policies and procedures. Other duties as assigned and when necessary
Expected Salary:	$50000 to $60000
Minimum Qualifications:	A bachelors degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Preferred:	Financial Analysis & Budgeting: Ability to analyze budgets and financial reports to ensure proper allocation and use of funds. Regulatory Compliance: Understanding of federal state and institutional regulations governing grant funding (e.g. Uniform Guidance Cost Accounting Standards). Accounting Software Proficiency: Experience with financial systems such as myPayment Solutions Corcentric UFIRST myUFL or similar platforms. Attention to Detail: Strong ability to track expenditures reconcile accounts and ensure accuracy in financial documentation. Audit Preparation & Documentation: Skilled in maintaining records and preparing for internal or external audits related to funding. Communication & Collaboration: Ability to work with program managers finance teams and external partners to coordinate disbursements and resolve issues. Problem-Solving: Capable of identifying and resolving discrepancies or errors in grant-related financial transactions. Advanced fiscal experience in higher education institution Advanced ability to use Excel spreadsheets PeopleSoft and Microsoft Word Knowledge of financial/accounting principles practices and procedures
Benefits and Compensation:	As one of the nations top public research university the University of Florida is dedicated to providing robust benefits options to support the wellbeing their employees. The university offers a range of complementary and affordable benefit options to meet your familys financial educational and health needs. Eligibility varies by position and FTE. Comprehensive insurance plans including medical dental vision and prescription coverage Flexible spending accounts employee wellness program and employee assistance program Financial security via our life and long-term disability insurance accident and illness insurance Plan for your future with retirement savings and investment options that grow with you Generous paid time off work options including vacation sick leave annual holidays and personal holiday and winter break Time to recover 8 weeks of paid parental and medical leave Enjoy discounts for on and off-campus activities and services
About the University of Florida (UF) Department of Psychiatry	The Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers labs and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment) a very active inpatient service psychiatry collaborative program for primary care practitioners school consultation program and community consultation services. The Department of Psychiatry spans services across adult addiction and child/adolescent specializations including a freestanding psychiatric hospital a large consult liaison service at the main UF Shands Hospital the Florida Recovery Center operated by our Addiction Division and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD).
ABOUT GAINESVILLE	The City of Gainesville holds many distinctions. Located in the northern part of Florida Gainesville is home to the states largest and oldest university (UF) and is one of the states centers of education innovation healthcare arts & culture sports and more. You can find the city routinely listed as one of the best college towns best places to live and best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings Gainesvilles numerous parks museums and lakes provide endless entertainment to thousands of visitors and locals every year. Things to do in Gainesville Visit Gainesville.
Special Instructions to Applicants:	Interested applicants should submit the following items as part of the online application: Cover letter that states applicants interest in the position and qualification relative to the credentials listed above Curriculum Vitae Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicants work potential in the field and capacity to be an effective colleague in an academic health sciences center. References will be requested from the Department should the applicant be considered. The University of Florida is An Equal Employment Opportunity Institution. If an accommodation due to a disability is needed to apply for this position please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Floridas Sunshine Law. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No