Executive Assistant, Commercial

About CooperSurgical

CooperSurgical is a leading fertility and womens healthcare company dedicated to putting time on the side of women babies and families at the healthcare moments that matter most in life. As a division of CooperCompanies were driven by a unified purpose to enable patients to experience lifes beautiful moments. Guided by our shared values dedicated innovative friendly partners and do the right thing our offerings support patients throughout their lifetimes from contraception to fertility and birth solutions to womens and family care and beyond. We currently offer over 600 clinically relevant medical devices to healthcare providers including testing and treatment options as well as an innovative suite of assisted reproductive technology and genomic testing solutions. Learn more at.

Job Summary:

We are seeking a seasoned confident and tech-savvy professional who excels in fast-paced environments exercises sound judgment safeguards confidentiality and approaches every internal and external interaction with professionalism proactivity and a positive attitude. Provide high-level administrative and operational support to executives and teams including managing complex calendars coordinating global travel and ensuring compliance with expense policies. Oversee communications initiatives prepare presentations and maintain organized systems for workflows and documentation. Act as a key liaison for internal and external stakeholders supporting meetings events and projects with professionalism and discretion.

Essential Functions & Accountabilities:

• Proactively manage complex calendars prioritize meetings resolve scheduling conflicts and ensure appropriate time allocation for strategic priorities.
• Coordinate domestic and international travel logistics including flights accommodations visas and on-the-ground transportation while ensuring full compliance with company travel and expense (T&E) policies.
• Prepare process and track expense reports with precision and timeliness maintaining awareness of Sunshine Act implications and company reporting standards.
• Support communications initiatives including preparing or editing executive messages drafting content for internal channels and helping coordinate internal events in collaboration with the communications team.
• Develop and maintain organized systems for team documents workflows and knowledge-sharing tools.
• Create or enhance PowerPoint presentations that effectively communicate key messages to internal and external stakeholders.
• Serve as a point of contact for internal and external stakeholders exhibiting professionalism discretion and strong communication skills.
• Coordinate and support team-wide projects team meetings offsites and events including compiling agendas producing meeting materials capturing action items and following up.
• Manage administrative processes such as organizational charts department procedures meeting logistics commercial headcount tracking and onboarding support for new team members as well as other projects that arise.
• Proactively identify opportunities to improve administrative processes increase efficiency and support team success.
• Be an active participant in the Executive Assistant Team including assisting in company events organizing meals and participating in additional meetings.

Qualifications and Education:

• Minimum of 8 years of progressive experience as an executive assistant or in a senior-level administrative role with direct support to C-suite or senior executivespreferably in a global matrixed healthcare or medical device environment.
• Proven ability to operate with high discretion and handle confidential or sensitive information appropriately.
• Exceptional verbal and written communication skills with experience drafting executive-level correspondence and internal messaging.
• Strong time management prioritization and organizational skills; able to manage multiple priorities and tight deadlines effectively.
• Demonstrated capability to work independently with minimal direction and exercise sound judgment in a dynamic environment.
• Comfortable with ambiguity and adaptable to changing priorities.
• Experience supporting global teams and working across multiple time zones.
• Demonstrated ability to foster collaboration act as a team player and maintain a positive solution-oriented mindset.
• Associates or Bachelors degree preferred or equivalent work experience.

Technical Skills:

• Mastery of Microsoft Office Suite (Outlook Word PowerPoint Excel Teams).

As an employee of CooperSurgical youll receive an outstanding total compensation plan. As we believe your compensation goes beyond your paycheck we offer a great compensation package medical coverage 401(k) parental leave fertility benefits paid time off for vacation personal sick and holidays and multiple other perks and benefits. Please visit us at learn more about CooperSurgical and the benefits of becoming a member of our team.

To all agencies: Please no phone calls or emails to any employee of CooperSurgical about this opening. All resumes submitted by search firms/employment agencies to any employee at CooperSurgical via-email the internet or in any form and/or method will be deemed the sole property of CooperSurgical unless such search firms/employment agencies were engaged by CooperSurgical for this position and a valid agreement with CooperSurgical is in the event a candidate who was submitted outside of the CooperSurgical agency engagement process is hired no fee or payment of any kind will be paid.

We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender gender identity or expression or veteran status. We are proud to be an equal opportunity workplace. If you are interested in applying and require special assistance or accommodations due to a disability please contact us at