Executive Assistant
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Special Assistant to the Senior Vice President of Human Resources and manages the overall transformation and process improvement of Human Resources services. Establishing accountability and fostering a strategic approach to project management and process improvement the Special Assistant serves on the senior management team assisting HR Business Partners and team members on projects initiatives issues events and activities.
General tasks and responsibilities will include:
- Participates in developing establishing implementing and recommending policies practices methods and procedures and programs designed to improve operations within Human Resources developing administrative controls and reporting systems and the application of related techniques and methods.
- Conducts and participates in meetings as a representative the Senior Vice President of HR
- Manages the agenda attendance and materials for HR Council Recruitment Council and other major meetings and coordinates meeting participation including Webex
- Manages HR Governance agenda and materials follow-up and facilitates meeting
- Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll
- Prepares and issues one-year anniversary messages to new employees
- Assists with projects including but not limited to accretions departmental reorganization job description standardization etc.
- Develops and consolidates report of annual HR accomplishments
- Compiles and distributes information from/to Chief Human Resources Officers/HR Directors
- Compiles and prepares for presentation metrics and project outcomes
- Assigns access and provides administrative oversite of HR Confidential SharePoint
- In the absence of the Senior Executive Secretary coordinates coverage
Process Improvement & Project Management:
- Identifies and strategically works through process improvement initiatives with key stakeholders
- Project Manager for major HR initiatives; tracks all initiatives and manages Project Tracker(s)
- Support and communicates updates related to HR & Payroll Governance; HR Governance; etc.
- Ensures the timely completion of reports and all other requisite documentation
- Participates in developing establishing implementing and recommending policies practices methods and
- procedures and programs designed to improve operations within the major Corporate functional areas developing administrative controls and reporting systems and workflows.
- Participate in the ongoing development of standard work visual management tools assessment and development of best practices
- Provide consultation to leadership to support improvement change management and problem solving
Policy & Procedure Management:
- Tracks draft policies and procedures
- Researches background for procedure development
- Facilitates the authorization of policies and procedures with key stakeholders
- 5 years in a similar role providing high level administrative and project management support to an executive preferably within Human Resources or Organizational Development
- Microsoft Office (Excel Word PowerPoint Outlook Visio)
- Project Management
Education:
- Undergraduate degree in Business HR or related field
- Advanced degree preferred
Schedule Notes:
- 5 days on site - probably will have flexibility in the future - Monday- Friday day shift. - 9-5 for now with possibility of moving 10-6
Hours Per Day:
- 8.00
Hours Per Week
- 40.00
Department:
- HR ADMINISTRATION
ATD Technology LLC is a certified minority woman owned business that creates opportunities to match qualified individuals with client programs while meeting all parties financial and technical goals. ATD is a full service provider with offerings in Contract Permanent and Temp-to-Perm staffing solutions. We serve Fortune 1000 mid cap and small cap companies in the Commercial Public and Government sectors.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
