Administrative Assistant

Administrative Assistant
Dallas TX I Full-time
Impact Bridge Consulting on behalf of a venture-backed healthcare technology client
Reports to Co-Founder/CTO

Why this role exists

Our client is hiring an Administrative Assistant to support the Co-founder/CTO with day-to-day coordination organization and follow-through as the company grows.

The business is moving quickly. Customers are active. Product is evolving. The co-founders s attention is stretched across meetings decisions hiring and client conversations.

This role exists to provide strong administrative and organizational support ensuring priorities stay organized meetings run smoothly and follow-ups are tracked consistently.

If you are highly organized proactive and enjoy keeping leaders focused and prepared this will feel like a great fit.

What Youll Own:

Administrative support

• Manage and optimize the co-founders calendar scheduling meetings and resolving conflicts.
• Manage the co-founders email
• Prepare agendas take notes and track action items from meetings.
• Coordinate travel logistics and scheduling for internal and external meetings.
• Organize documents materials and communications to ensure the co-founder is prepared.
  

Backlog tracking follow-up coordination

• Maintain a running list of open items decisions and follow-ups.
• Send reminders and ensure tasks are tracked and documented.
• Help organize priorities so important items dont get lost.
• Assist with organizing weekly leadership meetings and documenting outcomes.
  

Communication coordination support

• Draft and edit emails and communications as needed.
• Prepare simple briefing materials for key meetings.
• Support coordination between teams when scheduling or follow-ups are required.
• Maintain professional and timely communication with internal and external stakeholders.
  

What success looks like in your first 90 days

• The co-founders calendar runs smoothly with minimal scheduling conflicts.
• Meetings are organized notes are documented and follow-ups are tracked.
• The co-founders experiences improved organization and reduced administrative burden.
• Action items from leadership meetings are consistently documented and visible.
  

The profile that tends to win here

• You are highly organized and detail-oriented.
• You are proactive and anticipate needs before being asked.
• You communicate clearly and professionally.
• You are comfortable managing multiple priorities.
• You stay calm and composed in fast-paced environments.

Qualifications

• 24 years of experience as an Administrative Assistant Personal Assistant or similar support role.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Comfortable working in a startup or fast-moving environment.
  

Compensation benefits

• Competitive base salary
• Performance bonus opportunity
• Health dental and vision insurance
• Direct exposure to executive leadership in a growing healthcare technology company